People & Culture Administrative Coordinator

This is a Full Time Job

Role Summary:

The Universal Filmed Entertainment Group (UFEG) People & Culture team at NBCUniversal is committed to providing the best partnership and service to our business, creating a diverse, equitable, and inclusive culture, and continuing a supportive and collaborative team dynamic. 

This role will support the day-to-day operations of the team supporting multiple executives, ensuring an effective office environment and assisting with employee events and special projects as needed.

Responsibilities:

Executive Support
• Provide administrative assistance to People & Culture Executives such as organizing meetings including scheduling, set-up and gathering meeting materials, while managing multiple scheduling priorities.
• Reconcile T&E and PCARD expenses, as well as coordinate travel arrangements as needed.
• Provide additional administrative support as needed.   

Team Support
• Ensure the amenities, equipment and supplies for the team are fully stocked and operational, requesting service/maintenance as needed.
• Serve as subject matter expert for processes, resources and facilities requirements available to offer support to team members as needed (i.e. mailroom, deliveries, etc.).
• Help onboard new People & Culture Members by scheduling meet and greets, helping them assimilate to the office, and making sure they are set up properly with what their role requires.
• Help with logistics and coordination of activities for the People & Culture Team (i.e. appreciation activities, off-sites, birthdays and meetings, etc.) 

Program Support
• Assist as needed the People Experience Team in setting up and executing UFEG events.
• Assist with paying invoices and reconciling purchasing card associated with events.

Qualifications

Basic Qualifications
• 1 years of experience in a professional work setting, Human Resources, Business Administration or related field

Desired Characteristics
• Prior administrative or office management experience preferred
• Service Minded – people first mindset.
• Proficient with MS Office and intuitively navigate various systems platforms.
• Strong communication skills, both written and verbal.
• Able to build strong relationships and work with all levels of an organization; collaborative spirit.
• Extremely flexible and able to shift priorities as needed and manage multiple priorities at a time.
• Resourceful, able to navigate a complex environment to obtain information and troubleshoot.
• Self-motivated and independent work style, comfortable with a fast-paced work environment.
• Must be able to work on-site at least three days a week, and be flexible with schedule based on event needs in the evenings and on the weekends.

Additional Requirements:
• Able to do light physical lifting.
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $56,160 – 62,000