Sr. Special Events Coordinator

This is a Full Time Job

NBCUniversal is looking for a Senior Special Events Coordinator to join our Studio Operations Marketing Team in Universal City, California! In this role, you will collaborate with clients to develop, plan, execute, and promote small-scale Special Events and promotional shoots on the lot.

What You’ll Do:
• Oversee scope of small-scale events and shoots with clients, various departments, employees, and vendors
• Coordinate all details of events and shoots including initial inquiry, site-visit, proposal, client budget, strategic layouts, and on-site operational management
• Partner with third party vendors and internal departments, to oversee execution and final billing on events and shoots
• Accommodate press activity on the lot for internal and external customers
• Organize and maintain department forms, documents, maps, diagrams and photo/video assets in company digital shared drives
• Assist with answering the Special Events phone and responding to email inquiries
• Provide administrative support such as managing event calendars, TrackVia reports, drafting agreements, COI collection and obtaining contract signatures
• Assist with capturing events social media content
• Attend networking events to build and maintain client relationships

Qualifications

Let’s Talk About You‘¦
• Communicates with ease – You have a way with words; written and verbal
• Impeccable attention to detail – You bring customer requests to life by managing schedules and deadlines. The studio operations team will excel with your keen attention to timelines and production logistics.
• Customer Service Champion – No request is too big or too small, you put customers and our people first
• Creative – You seems to always find a way to solve things no matter how perplexing they may first appear
• Team Oriented – proven success working in a collaborative environment and willing to assist others as needed

What You Must Have:
• Bachelor’s degree in Marketing, Communications, Hospitality or related field
• 2 years of professional experience

What Would Make You a Stand-out:
• Ability to collaborate with key stakeholders at all different levels of an organization
• Experience using social media such as Instagram and Facebook
• Ability to support several projects simultaneously in a fast-paced environment

Additional Requirements:
• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $62,000 - $70,000