Administrative Assistant
NBCUniversal
Universal City, CAThis was removed by the employer on 7/8/2024 10:28:00 AM PST
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This is a Full Time Job
The Administrative Assistant will work under the direction and guidance of the Executive Assistant and Executive Office Manager. This role will also partner with various Executive Leadership Assistants to provide administrative and personal support to Executive Leadership.
Essential Responsibilities:
• Handle research for important and high-volume gifting for high profile clientele
• Execute the sourcing, wrapping, and delivery of gifts
• Complete administrative tasks such as ordering office materials re-stocking necessities and updating and maintaining rolodex
• Run errands for the office on or off the lot
• Handle office duties such as incoming mail/packages and booking conference rooms and IT support for in-office meetings
• Send thank-you notes via Paperless Post
• Order and coordinate meals for in-office meetings and on location when needed
• Create drive-on passes for guests
• Interact with personnel across all divisions of Universal Pictures, including production, marketing/publicity, distribution, business affairs, communications, Focus Features, and DreamWorks Animation.
Qualifications
Basic Requirements:
• Minimum 2 years of demonstrated successful organizational skills and the ability to prioritize in an Assistant role covering a desk
• Minimum 1 year experience and demonstrated ability in Outlook, Microsoft Word, Excel, PowerPoint
• Ability to establish and maintain good working relationships with individuals within Universal and in the business community
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity
Desired Characteristics:
• Bachelor's degree or higher
• High degree of professionalism and the ability to interface well with Senior Level management and discretion in handling confidential information
• Extreme attention to detail and organizational skills
• Ability to multi-task and prioritize in a fast-paced environment and be flexible with changing schedules
• Strong sense of urgency
• Impeccable communication skills and the contextual understanding necessary to assess a high volume of inbound requests efficiently
• Strong interpersonal skills that will support the ability to successfully work in a multi-assistant office
Additional:
• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.
• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000-65,000
NBCUniversal's policy is to provide equal employment opportunities to all applicants
and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation,
marital status, pregnancy, veteran status, membership in the uniformed services,
genetic information, or any other basis protected by applicable law.
NBCUniversal will consider for employment qualified applicants with criminal histories,
or arrest or conviction records, in a manner consistent with relevant legal
requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring
Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.
If you are a qualified individual with a disability or a disabled veteran, you have the
right to request a reasonable accommodation if you are unable or limited in your
ability to use or access nbcunicareers.com as a result of your disability. You can
request reasonable accommodations by emailing [email protected].