Field Operations Coordinator
NBCUniversal
Miami, FLThis is a Full Time Job
The Field Operations’ Coordinator is responsible for assisting the department with all administrative, operational, and logistic needs.
Job Duties
• Organizes all pertinent information related to the department and provides documentation of department processes.
• Manages both internal and external communications for the department.
• Responsible for reconciliation of invoices and purchase transactions for the department.
• Oversees and ensures proper allocation of hours worked for Field Operations technical crew and Photographer/Editors.
• Assists with managing travel and expense process and reporting for the department.
• Oversees vendor pool used by the department and helps onboard company approved vendors in the current vendor management process.
• Provides support to the Field Technical Manager and Manager, Field Operations as needed.
• Acts as a production assistant/runner when needed on large remote productions.
• Partners closely with clients and other NBCU divisions on all future and ongoing projects/productions.
• Partners with Manager in seeking operational improvement/efficiencies in partnership with Telemundo clients and other O&T departments.
• Works under the direct supervision of the Director, Field Operations and is responsible for completing any other tasks as assigned as needed.
Qualifications
Basic Requirements:
• Minimum of 2 years of experience working within TV/film production or equivalent work experience
• Prior and proven experience managing invoices, accounts receivable, and administrative support for a large department/division
• Prior work experience with data entry and data management
• Proficient in Office 365 (Word, Outlook, Excel, PowerPoint, SharePoint, Yammer, Stream, and Teams) and other related tools.
• Fluent in English and Spanish (both written & verbal)
Desired Characteristics
• Bachelor's degree in related field strongly preferred.
• Exceptional communication, time management, analytical and organizational skills
• Self-starter who exhibits ownership on assigned tasks and who will push for solutions that solve immediate problems while building towards long-term goals
• Ability to multitask and work in a fast paced, dead-line driven environment
• Accustomed to working in a team and collaborating with all levels within the organization
• Ability to build rapport with clients and manage expectations
• Ability to effectively be flexible in approach, and respond well to pressure
• Ability to lead and direct others, promote positive work environment and problem solves
• Process oriented, good at identifying and implementing best practices
• Change agent; creative and adaptable when facing challenges
Additional Requirements:
• Interested candidate must submit a resume/CV through the link below to be considered (note job #: )
• Must be willing to work in Miami, Florida
• Willingness to travel and work overtime, and on weekends with short notice
• Must have a valid driver’s license
• Must be “on call” 24 hours a day / 7 days a week
• This position is required to be performed hybrid from an NBCUniversal-designated worksite.