Fleet Operations Administrator

This is a Full Time Job

The Fleet Administrator is responsible for providing comprehensive administrative support for the Fleet leadership team and support ongoing initiatives under Fleet Operations.

Job Duties
• Tracks fuel and mileage for production fleet vehicles and analyzes data to monitor efficiency of gas/mileage for ongoing production needs/requests.
• Coordinates and schedules repairs for fleet vehicles as assigned by Fleet Manager.
• Assists Fleet Manager in supporting vendor registration process, managing vendor relations, including but not limited to onboarding new vendors, tracking invoices and payment delivery, etc.
• Assists Fleet Manager in creating and maintaining a partnership with Finance so accounts payable and accounts receivables are processed efficiently and accurately.
• Uploads and Monitors Xytech daily for the Fleet Manager to run PBI reports weekly.
• Coordinates with Lead drivers to schedule and assign fleet drivers and vehicles based on production needs, which could include last-minute changes in a 24/7 production environment.
• Supports both production units and delegates responsibilities to lead drivers as appropriate based on needs.
• Provides support to drivers and lead drivers, actively listens to their concerns, and escalates any issues to the Fleet Manager as needed.
• Tracks driver timesheets and escalates concerns to the Fleet Manager.
• Coordinates safety and ensures compliance throughout the Fleet team.
• Adheres to all federal and state driving laws, regulations, and procedures.
• Assists Fleet Manager in coordinating rentals and black car service needs and reports usage to production, as assigned.
• Coordinates black car services as requested for high-profile celebrities.
• Train drivers assigned to black car service on expectations and etiquette when dealing with high-profile celebrities to ensure high-level customer satisfaction.
• Delegate duties as appropriate for Fleet personnel, including Drivers and black car service Drivers.
• Ensure all work is done under the technical guidelines and operations procedures of Telemundo Enterprises' infrastructure and adheres to EHS/OSHA regulations and procedures.
• Follow policies, applicable laws, and regulations to protect his/her health and safety as well as that of other workers, the public, and the environment.
• Presents ideas that support EHS goals and policies to your business or EHS leader.
• Raise concerns about possible violations of EHS policies to your manager, business, and EHS Leader.
• Uses company-assigned vehicle to visit external basecamp sites and/or assists in transporting vehicles for maintenance as needed.
• Works under the direct supervision of the Fleet Manager and is responsible for completing any other tasks as assigned by the manager or supervisors as needed.

Qualifications

Basic Requirements:
• Minimum 2 years of experience in an administrative/support role.
• Must be able to perform physical activities required of this position, which includes, but is not limited to, climbing, lifting, balancing, stooping, and handling of materials.
• Must be able to perform the job at locations in and outside the work environment with varying weather conditions.
• Fluency in English & Spanish (both written & verbal).
• Proficient in MS Office, particularly Excel, with strong computer skills.
• Must possess a valid Florida driver’s license and must have a clean driving record.

Desired Characteristics
• Candidates with a valid Florida CDL driver’s license (Type A or B) and clean driving record are preferred.
• Exceptional communication, time management, analytical, and organizational skills.
• Self-starter who exhibits ownership on assigned tasks and who will push for solutions that solve immediate problems while building towards long-term goals.
• Ability to multitask and work in a fast-paced, deadline-driven environment.
• Ability to work in a team and collaborate with all levels within the organization.
• Ability to build rapport with clients and manage expectations.
• Ability to effectively be flexible in approach and respond well to pressure.
• Ability to lead and direct others, promote a positive work environment, and problem solve problems.
• Process-oriented, good at identifying and implementing best practices.
• Change agent; creative and adaptable when facing challenges.

Additional Requirements:
• Interested candidate must submit a resume/CV through the link below to be considered (note job #: __).
• Must be willing to work in Miami, Florida.
• Willingness to travel and work overtime and on weekends with short notice.
• Must have a valid driver’s license.
• Must be “on call” 24 hours a day / 7 days a week.
• This position is required to be performed full-time from an NBCUniversal-designated worksite.

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