Executive Assistant, Finance & Operations

This is a Full Time Job

We are seeking an experienced Executive Assistant to provide support for the APAC Production Finance Director and for the APAC CFO. The role focuses on both coordination and administrative tasks. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times in a fast-moving environment. The position is located in Tokyo, Japan.

The Finance teams interact with internal teams and external partners across several countries and time zones, so a high level of organization and the ability to prioritize multiple tasks is required. Someone who has a high level of curiosity and demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role and at Netflix.

Specific responsibilities include, but are not limited to:
• Scheduling meetings, internally and externally across different regions and time zones
• Maintaining calendars, including booking and confirming meetings
• Coordinate travel arrangements (domestic and international)
• Administrative duties such as processing travel, expense reports, digital and physical filing, ordering of equipment
• Organize and manage logistics from small to large company events, such as venue arrangement, guest invitations, event programming, and gifts
• Negotiate fair rates whilst maintaining vendor and partner relationships, and track vendor invoices and payments
• Manage various internal events and off-sites for the team
• Heavy communication internally and externally
• Proactively prioritize and handle multiple tasks and requests in a timely manner
• Be a liaison between the different teams and functions
• Creating presentations and documents using PowerPoint and Google Apps in English and Japanese
• Maintain flexibility and openness to take on additional projects as necessary or assigned

Qualifications

• Strong verbal and written communication skills in both English and Japanese
• 7 years as an executive or administrative assistant with experience supporting multiple leaders
• Team-player who operates in a fast-paced and team-oriented setting
• Experience with planning for team meetings and offsites, including vendor and invoice management
• Ability to be discrete and maintain confidential information
• Ability to handle urgent requests and tasks in a timely manner when needed
• Experience providing interpretation and translation support when needed
• Proficiency in Microsoft Word, Excel, PowerPoint and Google Apps
• Passion and interest in the entertainment industry
• Strong Curiosity to learn about the Finance teams