Travel and Accommodations Coordinator

This is a Full Time Job

The Travel and Accommodations Coordinator reports to Manager, Travel & Accommodations and is responsible for organizing, negotiating and booking all travel needs for the 850 remote productions the Pac-12 Networks will televise. The position is based in the Pac-12 Network Studio/Offices located in San Francisco.

RESPONSIBILITIES:
• Coordinates travel and accommodation needs for over 850 remote productions for all assigned freelancers, on-air talent, and staff, as well as additional company travel as needed
• Maintains and updates flight, rental car, and hotel databases for all Pac-12 Networks remote travel
• Must keep up with the latest developments in the travel industry as well as television job functions
• Build and maintain relationships with vendors within the Pac-12 footprint
• Communicates and coordinates the systems, protocols, and procedures for remote production T&E policies to ensure efficiency and accountability for all remote event productions
• Provide Production Managers with detailed crew & talent travel arrangement costs for each remote event
• Reconcile all travel cost invoices by coding each expense to the related event
• Ability to work well with all departments within the company
• Other duties as assigned

REQUIREMENTS:
• Must be familiar with hotel chains, rates, and accommodation options at all Pac-12 University cities, nearby airports, and San Francisco
• Must be familiar with the operations and schedules of modes of transportation such as airlines, rental cars, etc. throughout the US
• Bachelor's Degree or equivalent work experience
• Effective interpersonal skills; good judgment and ability to interact with different levels of management, freelance hires, on-air talent, and staff personnel
• Ability to effectively manage numerous projects simultaneously while under very tight deadlines
• Must be able to work weekends during certain times of the year
• Demonstrates an ability to prioritize under time constraints and work successfully in a fast-paced environment
• Experience working in a culturally diverse organization and supporting the values held by our unique employees, clients, sponsors, university faculty, and fans
• Must be self-disciplined and self-motivated and have the ability to comprehend extensive production operations and schedules
• Organization and time management skills are essential to ensure travel details are fulfilled and on budget
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Applications (Gmail, Google Doc, Google Calendar)
• Strong phone skills are required
• Passionate about Pac-12 and Collegiate Sports
• Knowledge of sports remote travel and production requirements a plus