Coordinator VFX & Physical Production

This is a Full Time Job

Overview and Responsibilities

The Coordinator is responsible for project coordination, management and overall support of Physical Production and the Visual Effects Department.

Responsibilities
to include, but not limited to:

Coordinator Physical Production
• Assists with physical production of assigned projects in development, pre-production, post-production, and production stages
• Assists with developing preliminary production plan, including schedule, location, and budget considerations
• Prepare department head availability lists and solicits location photo packages from regional, state, and national film commissions
• Paper department head deals, including UPM, DP, PD, and CD
• Acts as a liaison between the production and the studio departments including creative, finance, legal, labor relations, visual effects, and post-production.
• Distributes daily production documents, mail, and maintains office supplies
• Manages schedule of SVP, including coordinating meetings and appointments
• Arranges travel plan and itineraries, compiles documents for travel-related meetings for SVP, as well as for Directors, HODs during development phase
• Answers and screens high volume of phone calls and email, taking action when needed, and following up
• Acts as custodian for corporate documents and records
• Composes and prepares confidential correspondence, reports, and other documents such as expense reports
• Creates and maintains databases and spreadsheet files

Coordinator Visual Effects
• Read and create a first draft Visual Effects (VFX) breakdown for all project
• Prepare and initiate review sessions with filmmakers and vendors as needed
• Detailed note taking and follow-up on select action items
• Update VFX vendor contract template with business points and track status
• Coordinate vendor and crew credits with credit department
• Maintain database (resumes, availability, and reel library) for VFX talent and all VFX vendors globally
• Update and maintain all VFX templates for various tasks
• Assist with tracking and organizing both physical and digital department assets
• Compile wrap documents and binders upon show deliveries
• Perform general administrative duties as assigned to support the SVP of VFX & Physical Production, including scheduling meetings, answering phones, booking travel and filing

Basic Qualifications:

• Bachelor's Degree or equivalent work experience preferred
• Minimum 3 years' experience in VFX and Physical Production environment
• Ability to comprehend bids, budgets and status reports
• Strong written and verbal communication skills
• Proven experience in working in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient
• Strong PC skills with proficiency in Microsoft Word, Excel, Outlook and FileMaker Pro
• Able to maintain up-to-date and accurate files
• Ability to flex both work and communication style in order to transition fluidly between working independently and using team assets

Additional Qualifications:

• Professional communication and presentation skills
• Ability to effectively handle various projects and responsibilities under pressure with minimal supervision is essential
• Ability to work flexible hours is necessary
• Ability to collaborate in a team environment

Eligibility Requirements:

Interested candidates must submit a resume/CV online to be considered

Must be willing to submit to a background investigation

Must have unrestricted work authorization to work in the United States


ADDITIONAL INFORMATION

Hiring Salary Range: $50,000.00 - 56,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.