Executive Assistant II

This is a Full Time Job


This position will be responsible for providing administrative support for the Executive Vice President of Creative Affairs.

Responsibilities
to include, but not limited to:
• Manage supervisor's calendar and schedule appointments
• Screen and respond to incoming calls and correspondence
• Coordinate heavy travel schedules for staff and talent
• Process all travel and departmental expenses
• Distribute mail and maintain office supplies
• Perform clerical duties such as filing, typing, and copying documents
• Arrange programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget
• Act as custodian of corporate documents and records
• Compose and prepare confidential correspondence, reports, and other documents
• Create and maintain database and spreadsheet files
• Arrange travel plans and itineraries, compile documents for travel-related meetings, and accompany supervisor when requested
• Act as direct liaison with filmmakers
• Read and assess creative materials – script, books, movies – in the context of a motion picture studio's development and production areas

Qualifications/skills

Basic qualifications:
• Bachelor's degree preferred
• Minimum 2 years experience supporting an executive

Desired skills:
• Entertainment experience
• Experience supporting executive within legal department
• Proficient with Outlook, Excel, PowerPoint and internet software
• Good oral and written communication skills
• Good organizational and project coordination skills
• Ability to handle multiple tasks simultaneously, prioritize workload efficiently and meet strict deadlines for complete tasks/assignments
• Good attention to detail and follow-through skills
• Demonstrate good judgment and the ability to deal with confidential and sensitive issues
• Able to work adeptly with general office equipment; computer, printer, telephone, photocopy machine, fax machine, 10-key calculator and etc.

Eligibility requirements:
• Submit a resume/CV online to be considered
• Be willing to submit to a background check
• Have unrestricted work authorization to work in the United States



ADDITIONAL INFORMATION

Hiring Salary Range: $50,000.00 - 58,000.00.

The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and educatio