Manager, Special Events

This is a Full Time Job

Overview:

Responsible for event planning and organization/management, logistics oversight, beneficial opportunities, and communications.

Responsibilities:

• Build and maintain working relationships with internal and external partners and leverage these relationships to deliver to client an innovative and memorable event
• Responsible for all logistic coordination
• Responsible for liaising with clients concurrently to ensure expectations are realized
• Brainstorming and implementing event plans and concepts
• Serve as liaison between the client and all internal/external partners
• Provide accurate and timely information to clients, vendors, and meeting planners
• Liaising and negotiating with vendors
• Acquire permitting when applicable
• Prepare detailed event reports, along with cost & margin projections
• Plan and coordinate pre and/or post production meetings to ensure partners are aligned with scope of work / event
• Work collaboratively with the Special Events team to achieve the department's, and the company's financial goals
• Make sure all details of events are accurately planned and executed
• Ensure working budgets are met when coordinating Change Orders, further assisting clients with cost details
• Coordinate applicable Change Orders and ensure payment schedules are met
• Coordinate the day-to-day operations of all assigned events
• Work closely with on lot departments (Security, Janitorial, Fire, Hospital, Grips, Set Lighting, etc.)
• Establish strong relationships with outside vendors to fulfill event needs
• Accurately track and record event spending while facilitating timely billing

Basic qualifications:
• Bachelor's degree
• 5 years experience in event planning and execution

Additional Qualifications:

• Strong proficiency in all Microsoft applications (Word, Outlook, Excel, PowerPoint)
• Strong Event Planning skills. Good leadership skills.
• Strong organizational and time management skills. Multi-tasker. Manager, Special Events
• Known to work in developing client relationships and handling client expectations
• Team oriented: shown success working in a team environment, and willing to assist others as needed
• Ability to work in a fast-paced environment and be able to lead several projects concurrently
• Keen understanding of budgeting and financial management
• Must be willing and able to work irregular hours, and weekends when needed