Executive Assistant

This is a Full Time Job

Award Winning commercial production company seeking a self-starter who excels in fast-paced and exciting environment as an executive assistant for its Managing Director and EPs in the commercials department as well as those looking to gain valuable experience working behind the scenes at a busy and woman/minority owned production company.

The job is an ENTRY LEVEL position. The job is in-person full time, however, ideal candidates will be experienced in remote work and be able to manage and handle tasks on their own without in-person supervision. Candidates will be required to be located in Los Angeles (expected hours are M-F 9am - 6pm PT with lunch and breaks) but occasionally overtime or paid weekends / holidays as needed.

Wage range is $35,000 - 42,000 per year. Starting salary at $17.81/hr + benefits. Raise after 6 mo. trial period. We are looking for a 1 year contract after a 6 month trial period (18 months). Benefits include health care, including vision and dental, holidays, paid time off and 401K options.

The ideal candidate for this job is someone positive, proactive, energetic, confident, detail-oriented and resilient. A growth mindset is essential - as is the desire to be a collaborative and meaningful contributor to our hard working, tight knit team. Must be tech-savvy. Experience or a basic understanding of commercial production is a plus but not required.

Looking to hire and start immediately.

Duties include, but are not limited to:
• Managing calendars, including scheduling and arranging meetings via Zoom + Dial Ins
• Managing / Rolling incoming calls
• Track and respond to phone and email correspondence
• Create and maintain inventory databases and spreadsheets
• Review / proof treatments
• Maintain and update contact list
• Arranging travel accommodations and preparing itineraries for Executives and directors
• Preparing expense reports
• General office and administrative duties including electronic and physical filing
• Assist with Dropbox management / file organization for the commercial department
• Working and coordinating with vendors and other production staff
• Drafting emails, documents, and memos
• Coordinate department intern(s)
• Shipping packages
• Running errands
• Supports with Production/Shoot related matters (sending award emails, keeping in contact with production teams for key dates, etc)
• Special projects and other commercial department duties as needed
• Awards show submission

Skills and requirements:
• Positive and Team player mind-set.
• Proficient in MS Office (Excel & Word), Apple Mail + Calendar, Asana, Dropbox, as well as Google Suite.
• Able to learn new software / programs quickly.