Executive Assistant

This is a Full Time Job

Location: Downtown Los Angeles (DTLA)

Full-Time | Hybrid Flexibility | Competitive Pay ($70K-$85K, DOE, with potential for more for an exceptional, senior-level candidate).

PASSERINE is seeking an exceptional Executive Assistant to support our leadership team in managing a dynamic creative agency that works with some of the world's most recognized brands, athletes, and entertainers. This is not a passive role-we need someone proactive, adaptable, and ready to handle everything from scheduling high-level meetings to sourcing last-minute gifts, coordinating travel, and ensuring smooth day-to-day operations.

ABOUT THE ROLE

This position is both strategic and hands-on-you'll be managing executive communications one moment and handling critical logistics the next. The ideal candidate thrives in a fast-paced environment, stays two steps ahead, and can make things happen with minimal direction. Whether you're an early-career go-getter or a seasoned professional, success in this role comes down to reliability, discretion, and adaptability.

KEY RESPONSIBILITIES

Executive Support: Manage scheduling, calls, and emails with efficiency and professionalism.

Office Operations: Maintain an organized, well-stocked, and smoothly running office.

Errands & Logistics: Be the go-to for urgent requests, from sourcing hard-to-find items to handling personal and professional errands.

Travel Coordination: Book flights, hotels, and on-set logistics as needed.

Confidentiality & Trust: Handle sensitive projects, celebrity collaborations, and unreleased products with absolute discretion.

WHO WE'RE LOOKING FOR

Experienced & Capable: College graduate with previous assistant experience, skilled in anticipating needs and executing tasks without micromanagement.

Highly Organized & Detail-Oriented: The kind of person who double-checks details and ensures nothing falls through the cracks.

Strong Communicator: Impeccable written and verbal communication skills-professional, direct, and polished.

Hospitality Mindset: A natural problem-solver who ensures things run smoothly and people feel supported.

Flexible & Reliable: Able to work in-office daily (DTLA) with the ability to stay late or work occasional weekends if needed.

Composed Under Pressure: Most days will be easy, but when things move fast, you need to be on it.

Valid Driver's License & Passport: Required for occasional travel and errands.

WHY JOIN PASSERINE?

This is a demanding but rewarding role. It's not just an entry-level stepping stone-we place significant trust and responsibility on our assistants because they are critical to our process. Whether you're looking to grow within a creative industry or seeking a stable, high-impact role, this position offers real responsibility and influence.

Competitive salary ($70K-$85K, DOE, with potential for more for an exceptional, senior-level candidate).

Access to high-profile projects, shoots, and collaborations.

A mix of steady and high-energy days-rarely all-consuming, but never mundane.

A role where your work is truly valued and respected.

HOW TO APPLY

If you're sharp, proactive, and looking for a fast-paced role where your contributions truly matter, we'd love to hear from you.