Production Resource Associate

This is a Full Time Job

Please note - this is a short term, fully benefited position, for one year. This position provides advanced administrative support to Department Heads and the Artists in the departments. The Production Resource Associate will regularly communicate with the department, monitor staffing needs and transitions, ensure that databases are updated and maintain calendars. The work is confidential in nature and discretion is critical.

RESPONSIBILITIES:
• Act as liaison between Department Heads and Artists
• Assist in and contribute ideas for departmental unity and team spirit
• Provide additional support to other Productions Resource Associates
• Support Department Heads in their communications with the department and with the artists
• Enter detailed, but concise, data into the deployment database; upload and generate reports as needed
• Event planning (department meetings for large group, monthly departmental lunches, etc.)
• Space planning as needed (upcoming moves, new hires)
• Responsible for note taking in meetings
• Confirm staff deployment dates and communicate changes
• Update artist's home departments, projects, and managers in production database
• Update employee timecards on a regular basis
• Identify areas for automation, process improvement and actively share observations and ideas
• Special projects as needed

QUALIFICATIONS:
• Bachelor's degree preferred
• Minimum four years of administrative experience
• Experience and interest in a film or entertainment-related field preferred
• Proficient in Excel, Filemaker Pro, Microsoft Office Suite, Wiki, Keynote, and Google Calendar
• Excellent verbal, written and organizational skills
• Must be a team player
• Must be able to communicate well with the studio
• Must be customer service-oriented and an intuitive trouble-shooter
• Attention to detail is essential
• Ability to multi-task and instinctively prioritize a must
• Must remain calm under pressure (and with large amounts of data)
• Flexible nature with ability to prioritize, multi-task and follow through