Senior Assistant, Creative Content

This is a Full Time Job


RESPONSIBILITIES:
• Coordinate logistics with Feature Production, Post, Disney, Pixar, external vendors
• Keep track of timing with crew and talent PDX/interviews, order catering, coordinate covid testing with Post and Disney
• Process grooming invoices, set up new vendors with Finance Lead
• Coordinate logistics for Covid testing and external crew, process on-site approval WR's, Facilities, Security and Catering Requests (contractor badges as needed)
• Coordinate schedules, approval of locations, pre-production, production and post production tasks
• Point of contact for Blu-ray distribution. Coordinate ordering website for every title release, contact Disney for SKU numbers, fill out purchase order form, coordinate distribution either via Google spreadsheet or QR code
• Administrative experience supporting a dynamic, demanding and fast paced office environment
• Proactively manage Director and team calendars, exercise judgment and prioritize schedules and tasks accordingly
• Provide support to department and maintain collaborative relationships with all levels in the studio
• Work with finance lead on department budgets, processing invoices, Amex and expense reports
• Maintain department wiki, update crew databases using Google Workspace
• Anticipate future needs and effectively meet deadlines through multi-tasking, prioritizing and delegating
• Coordinate logistics for on and off-site meetings, social events and team building
• Coordinate working meals and catering requests both internally and with external vendors, replenish snacks and drinks for production teams
• Coordinate schedule requests with executive team, ancillary production and corporate departments as needed
• Help assemble major events including screenings and presentations (for Disney+ or Home Ent)
• Coordinate all travel arrangements for department with extensive itinerary details
• Purchase and deliver vendor gifts as needed
• New hire onboarding, set up office (Facilities, Phone, etc.), contact list, welcome gift, decorate new office or cube, send holiday digital e-cards to vendors
• Update contact sheet, billing codes, team aliases and publish to department
• On call and flexible with working evenings and weekends as needed

QUALIFICATIONS:
• Bachelor's degree or relevant work experience
• 3+ years of administrative experience supporting a dynamic and demanding office environment required, film industry experience preferred
• Ability to make others comfortable and at ease
• Maintains composure in high pressure situations and effectively ''reads the room''
• Strong organizational skills and attention to detail
• High levels of customer service, professionalism, punctuality and reliability
• Consistent and regular follow through on all requests
• Superior interpersonal skills and baseline emotional intelligence in both written and verbal communication
• Initiative to learn new skills, studio procedures, and pipeline through self and studio education
• Proficient in Microsoft Office, Powerpoint, Wiki, Keynote, Filemaker Pro, email and calendaring programs, and a quick learner of new applications; familiar with both Mac and PC

About Pixar Animation Studios:

Pixar Animation Studios, a wholly owned subsidiary of The Walt Disney Company, is an Academy Award®-winning film studio with world-renowned technical, creative and production capabilities in the art of computer animation. The Northern California studio has created some of the most successful and beloved animated films of all time, including ''Toy Story,'' ''Monsters, Inc.,'' ''Cars,'' ''The Incredibles,'' ''Ratatouille,'' ''WALL• E,'' ''Up,'' ''Toy Story 3,'' ''Brave,'' ''Inside Out,'' and ''Coco.'' Its movies have won 35 Academy Awards®.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Pixar Inc., which is part of a business segment we call Pixar Animation Studios.

Pixar Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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