Receptionist

This is a Part Time Job

Receptionist (part-time)

This is a part-time role with 20 hours of work a week (in office). Schedule to be discussed, we are flexible.

Requirements

Candidate Requirements:
• Advanced computer proficiency and demonstrable expertise in the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Ideal candidate is a fast learner with a keen analytical mind, capable of thinking quickly on their feet.
• Highly motivated individual that takes initiative. Responsible, detail-oriented, and capable of exceeding job expectations while working independently.
• Strong organizational skills, including the ability to manage multiple tasks simultaneously while maintaining attention to detail.
• A minimum of two years of experience in a reception or executive assistant role is required. Experience in handling administrative duties with discretion and professionalism is highly valued.

Job Responsibilities
• Efficiently handle the collection, sorting, distribution, receipt, preparation, and coordination of documents, packages, and mail for pickup and delivery.
• Support office coordination, including managing, stocking, and organizing office supply inventory and kitchen supplies.
• Responsible for opening and/or closing the main reception area daily, maintaining a welcoming and organized environment.
• Promptly receive, prioritize, and respond to incoming calls, ensuring a professional and courteous telecommunication experience.
• Greet guests upon arrival with a prompt, professional, and friendly reception. Manage visitor check-ins and check-outs while handling visitor NDAs efficiently.
• Perform light housekeeping duties to maintain the neatness of the reception area and related facilities, such as wiping down counters, emptying the dishwasher, and maintaining the reception area.
• Utilize the online reservation system to book workstations and meeting rooms as requested, ensuring efficient space management.
• Act as the liaison for any facilities-related inquiries or issues, ensuring they are communicated to facilities for prompt action and follow-up.
• Serve as an active member of the Active Emergency Response Team, equipped with CPR and First Aid training. Engage in the Joint Health and Safety Committee (JHSC) and participate in the fire team, contributing to workplace safety and preparedness.
• Assist in the preparation of meetings by setting up rooms, arranging catering, and managing post-event clean-up. Ensure meeting spaces are consistently tidy and ready for use.
• Provide support for various administrative tasks, including document management, data entry, travel coordination and any other duties as needed to support departmental and facility operations.