Studio Assistant

This is a Full Time Job

Pixomondo, Riyadh is hiring for a new Studio Assistant to join our new team. The Studio Assistant is a vital part of our team maintaining a highly organised and welcoming working environment for our team and guests
Responsibilities:
• First point of contact for KSA studio/stage enquiries. Ensure the environment is kept tidy and organised.
• Provide general administrative support as requested across teams - Legal, Finance, P&O
• Purchasing assets on request from the Operations team.
• Raise Shopping carts/PO's for all purchases through the KSA studio.
• Organise and check in guests, organising passes and ensuring NDAs are completed.
• Book meetings and meeting locations at the request of management.
• Organise logistics for meetings, including showreels and refreshments
• Welcome new starters to the studio/stage on their first day- tours and introductions. Post 'Shout outs' on the company social channels.
• Travel Coordinator for the KSA team - book and arrange travel, transport and accommodation and support/advice other Studio teams on accommodation/travel where staff are travelling to the UK
• Advise staff on the travel and expense process and ensuring payments are approved and sent to finance in a timely manner in alignment with the policy.
• Ensure staff time tracking is logged in a timely manner and provide reports to Heads of Operations and Finance in alignment with their deadlines.
• Support the leadership team with administrative support/meeting organisation and minute taking where required.
• Assist Finance department with credit card reconciliation and finance tasks.
• Assist the Group Head of HR in People and Organisational tasks including logistics associated with training and communication with participants.

Requirements
• Some previous experience in a PA/Administrative or Customer service role.
• Familiarity with Microsoft packages
• Excellent organisation skills
• Ability to multitask and prioritise workload.
• Self starter, proactive, decisive and offer up solutions and suggestions.
• Excellent communication skills - written and spoken.
• Excellent customer service skills and the desire to help create the best possible experience for crew.
• Hours - 40 hours a week, located in Riyadh.
• Some travel may be required.