Executive Assistant

This is a Full Time Job

724 Management (Artist Nation) is seeking a high caliber candidate for an Executive Assistant role - the incumbent needs to be well-spoken, with strong verbal and written communication skills, able to manage a high volume of projects and is a self-starter with excellent client interfacing skills. Must have a minimum of 2 years of experience and be willing to handle administrative responsibilities and work well in a dynamic, fast-paced environment.

WHAT THIS ROLE WILL DO
• Manage a high-volume calendar - organize meetings including scheduling, sending reminders, creating agendas, taking meeting notes and providing documents/recaps to the Executive
• Answer and respond to phone calls, communicate messages and information to the Executive
• Prioritize projects and respond when necessary
• Coordinate and finalize travel arrangements for Executive and clients
• Support process of Marketing, Communications and PR team
• Curate and organize essential team materials, maintaining structured folders to promote streamlined collaboration and resource accessibility
• Manage multiple projects at a time and prioritize workload to ensure that project timelines are met
• Serve as primary point of contact for both internal and external projects, as well as, the main liaison between internal departments and external clients/partners
• Track industry trends and make relevant recommendations for projects and brands
• Generate and continuously maintain reporting data for respective projects, reporting to upper management, as necessary
• Work across the company and multiple business verticals to roll out new initiatives and meeting targets (as directed)
• Assist with the preparation and execution of events spanning all client verticals
• Support related administrative and department needs

WHAT THIS PERSON WILL BRING
• 2-3 years of experience in assistant role, creative operations, project management, and/or related roles, preferably working in the music or entertainment industry
• Flexibility for occasional texts and emails on nights and weekends
• Ability to interface with high profile talent with the utmost confidentiality
• Experience with highly complex travel arrangements and itineraries
• Familiarity with design software including Canva, Keynote, and Adobe Creative Suite (Preferred but not required)
• Ability to work independently in a fast-paced, dynamic environment
• Very strong verbal and written communication skills; exceptional presentation skills (visual design oversight & oral presentation); clear and concise
• Adaptable; can roll with the punches and tweak approach to project when necessary
• Excellent people and management skills to interact with staff, colleagues, cross-functional teams and third parties
• Proven track record of developing collaborative relationships through gaining trust and successful delivery

BENEFITS & PERKS

Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Vision and Dental benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Generous paid time off policy including paid holidays, sick time and paid days off for your birthday, Free concert tickets
• WEALTH: 401(k) program with company match, Stock Program
• FAMILY: New parent programs & support including caregiver leave and childcare cash, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network

Live Nation's policy regarding vaccinations and masking related to a pandemic or other infectious disease control measures, acts of God, health and safety mandates and/or restrictions imposed by applicable local, state or federal governments has evolved over time. Currently, we strongly encourage employees to be fully vaccinated from such infectious diseases for which vaccinations are available. You are expected to follow Live Nation's health and safety protocols and policies as they change from time to time.

EQUAL EMPLOYMENT OPPORTUNITY

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.

Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case by case basis.

HIRING PRACTICES
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities,

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