Executive Assistant
Salt Lake Bees
Salt Lake City, UTFull Time Job
Life is Better at the Ballpark!
We're glad you're interested in working for the Salt Lake Bees!
Why work for The Bees?
• It's fun! We love baseball; the sports industry is our passion.
• It's rewarding! Our fans love coming here, which makes our jobs even more enjoyable.
• It's active! We work outdoors in an award winning ballpark with fantastic views.
• Fun perks!
What Will I Do?
You will work in one of the most beautiful ballparks, with a great team, creating lasting memories for our guests and fans! You will be responsible for responsible for managing the day-to-day functions and fulfilling the administrative tasks of the management team.
The Executive Assistant offers administrative support to the Chief Revenue Officer and Executive Vice President (CRO/EVP). The ideal candidate will be process-oriented, pay close attention to detail, and will possess an exceptional organizational skill set. The position will be tasked with performing confidential administrative tasks and providing executive support in a one-on-one working relationship. They serve as the primary point of contact for the CRO/EVP and work closely with them to ensure the CRO/EVP's schedule is followed and respected, and to keep the CRO/EVP informed of upcoming commitments and responsibilities. The Executive Assistant coordinates communications and meetings, both internally and externally, with cross functional leaders.
The position will:
• Report directly to the CRO/EVP
• Schedule and arrange department meetings
• Attend meetings of the CROP/EVP as required, following up with any action items assigned.
• Plan department events/outings for employees; help cultivate a positive team culture.
• Assemble departmental reports and track key metrics for the CRO/EVP and assistant GM.
• Assist with special project and initiatives, ensuring they are completed on time and within scope.
• Manage requests coming to the CRO/EVP and assistant GM and handle them accordingly.
• Manage calendars and assist staff in securing time for client meetings.
• Support teams in ordering, tracking and managing distribution of client gift items.
• Proficient in PowerPoint and have the ability to handle multiple tasks in fast-paced environment.
• Collaborate with executives to develop ideas and build compelling presentation decks.
• Ensure all presentations are professional, visually appealing, and aligned with company branding.
• Coordinate travel arrangements for the CRO/EVP
• Submit expense reports for approval and processing
• Function as a liaison with other department heads and their assistants for communication, problem solving, information sharing, and fostering good working relationships
• Collecting and tracking of necessary receipts for accounting
• Embrace a culture of inclusion and diversity where guests and team members feel welcomed, valued, and heard
• Enrich lives by creating winning experiences and timeless memories
• Operate with an emphasis on safety for employees, teams, and guests
• Other duties as assigned
What are the requirements of the Job?
We want to give our guests the best sporting experience possible. To do this, our jobs demand reliability, positivity, and hard work. We believe you have what it takes to make a great impact!
• 2 years experience as an Executive Assistant or Office Manager
• Associate's or Bachelor's degree in Business Administration preferred
• Comfortable and proficient in speaking with clients and professionals both on the phone and in person
• Friendly and professional demeanor; exceptional customer service skills – both verbal and written
• Exceptional attention to detail with the ability to uphold a strict level of confidentiality
• Demonstrable skills in using computer, internet, printers, copiers, and scanners
• Ability to learn new processes, software, and systems quickly
• Ability to operate in a team as well as independently without direct supervision – proactive, helpful, self-starter
• Demonstrable organizational and time management skills to reach company and executive's goals
• Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs
• PowerPoint proficiency preferred
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Must be able to pass a pre-employment background and drug screening.
• Must be able to communicate in English.
• This person must be able to communicate and express themselves both written and verbally.
• This person must be able to observe, inspect, estimate and assess.
• This person must be able to sit, stand, bend, walk, and climb stairs for long periods of time.
• This person must be able to lift 20 lbs.
Equal Opportunity
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.