Administrative Assistant, BLA

This is a Full Time Job

The Administrative Assistant, BLA, provides essential administrative support to the SVP of Business & Legal Affairs and the team. This role requires strong organizational skills, attention to detail, and the ability to manage a variety of tasks in a fast-paced environment. The Administrative Assistant will ensure efficient workflow within the department and support key functions with a proactive and professional approach.

What you'll do:
• Manage the SVP’s calendar, including scheduling meetings, appointments, and coordinating travel arrangements.
• Prepare meeting materials, agendas, and presentations for the SVP and departmental meetings.
• Process and track expense reports, invoices, and other financial documents.
• Maintain and organize departmental files, databases, and records, ensuring easy access and retrieval.
• Assist in the preparation, review, and management of contracts, agreements, and other legal documents.
• Provide logistical support for department events, trainings, and presentations.
• Monitor office supplies and coordinate ordering and replenishment.
• Serve as a point of contact between the SVP, other departments and external stakeholders.
• Assist with special projects and initiatives as assigned.

Who you are:
• Bachelor’s degree.
• Minimum of 2 years of experience in an administrative or assistant role, preferably within the music or entertainment industry.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Detail-oriented and capable of managing multiple tasks simultaneously.
• Positive attitude and willingness to take on new challenges.
• Achievement-oriented and a self-starter, taking initiative in appropriate situations.
• Strong computer skills with a desire to learn new systems.

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess