Administrative Assistant

This is a Full Time Job

SONY MUSIC MASTERWORKS is a multi-faceted worldwide entertainment business specializing in recorded music and live events.

On the music side, SONY MUSIC MASTERWORKS is comprised of the label imprints Masterworks, Sony Classical, Milan Records, XXIM Records, and Masterworks Broadway which collectively, specialize in instrumental music (classical, neo-classical and classical crossover), soundtracks (film & television, video games, anime) and Broadway cast albums.

MASTERWORKS LIVE! is comprised of fourteen innovative live event businesses, which as a collective conceives, builds, presents and promotes original and IP-based events and experiences in Music, Theater, TV, Film, Gaming, Anime, Sports Entertainment and more. The division encompasses Backyard Cinema Black Ink Presents, Black Sky Creative, Culture Creative, GEA Live, The Luna Entertainment Group, MAC Global, Proactiv Entertainment, RG Live, RoadCo Entertainment, Roast Productions, Seaview Productions, Senbla, Ltd. and Terrapin Station Entertainment.

Sony Music Masterworks is seeking an Administrative Assistant to provide essential administrative support to three senior executives handling business development and business and legal affairs for both recorded music and live. The position is based in Sony Music's NYC headquarters, but the role is global in scope, requiring frequent contact with our colleagues in Los Angeles, the UK, Europe, Australia and Japan. This position offers a tremendous opportunity to learn, contribute and grow within a team-oriented environment.

We're looking for candidates with a passion for the entertainment business as a whole, but with particular interest in live events, theater, music, and technology. Meticulous organizational skills and the ability to pay close attention to detail are a must. Candidates must also have the proven ability to manage a variety of tasks in a fast-paced environment, excellent oral and written communication skills, and the ability to work both autonomously and collaboratively across departments in a proactive and professional manner.

What you'll do:
• General administrative support to the Masterworks EVP, SVP Live Business Development and SVP Business and Legal Affairs in their day-to-day efforts, in close coordination with the Office Manager and Executive Assistant of the Masterworks division President. This will include:
• Managing calendars and scheduling meetings on behalf of the above executives;
• Booking travel, hotels and car service as needed; and
• Assisting with tracking, submitting and approving expense reports.
• Managing the core administrative needs of the Business and Legal Affairs department. This will include:
• Circulating contracts internally and externally for execution;
• Creating and maintaining workflows within Adobe Sign for purposes of securing deal memo approvals;
• Mailing hard copies of notices when required; and
• Ensuring fully executed contracts and any other important documents or correspondence are submitted to the records department and uploaded to the CARMA database.
• Working closely with the Masterworks EVP and SVP Live Business Development in creating and implementing strategies and tools to improve collaboration on marketing and promotional campaigns for its artists, projects and live events. This will require communication and coordination with the various departments within Masterworks, its international affiliated companies, and its live event partners around the world.
• Generating updates, reports, spreadsheets and presentations for key internal stakeholders and external partners as directed.
• Monitoring and maintaining database of live event dates
• Implementing updates and light maintenance of company website and socials, as required.

Who you are:
• Bachelor's degree or equivalent experience is required.
• 1 years of prior entertainment industry experience (including internships and extracurricular activities) highly encouraged, particularly in the areas of business and legal affairs, marketing, communications or business administration.
• Highly organized, analytical, detail-oriented with exceptional follow-up skills, capable of managing multiple priorities in a fast-paced, multi-priority global environment.
• Excellent written and oral communication skills.
• Skilled in Microsoft Office (Word, Excel, Outlook, and especially PowerPoint) and Adobe Sign.
• Proficiency in Adobe Creative Cloud (Photoshop, Premiere, Illustrator, inDesign) or equivalent supremely helpful, including light video and photo editing.
• Active engagement in music, theater, film, television, videogames and general pop culture a plus.
• Must be able to accept changes readily, both in job responsibilities as well as in the work environment
• Ability to multitask, solve problems and prioritize across multiple time zones.
• Excellent time management skills.
• Professional, confident, positive and calm demeanor.
• A team player, who is both ambitious and able to take initiative and see projects through independently
• Able to communicate effectively with internal staff, artists/creatives, managers/agents, and external contacts.

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess