Coordinator, Business & Legal Affairs

This is a Full Time Job

As a Coordinator, Business and Legal Affairs, you will support and assist the Executive VP, Global Business Affairs Operations, Executive VP, Global Public Policy and Government Relations, and two Senior VP's of Public Policy and Government Affairs.

What you'll do:
• Assist with set up for new employees and other HR matters for BA department
• Assist in drafting correspondence, preparing reports, and contract research
• Answer phones, maintain schedule and arrange meetings
• Assist in preparation of annual budget presentation
• Maintain Sony Music PAC records and oversee balance. Prepare periodic lobbying reports and international compliance/disclosure filings as needed
• Create and track matter numbers for Sony Music Latin and serve as point of contact for related inquiries
• Arrange travel
• Process expense reports and department bills and other payments
• Prepare time sheets
• Coordinate department meetings and events (internal and related to industry trade bodies – RIAA and IFPI)
• Liaise with Facilities and purchasing departments
• Basic online research
• Organize and maintain filing system
• Provide departmental support as needed to others on the team, including assisting with miscellaneous requests, overseeing department facilities, and lending help where most needed
• Prepare presentations in PowerPoint

In addition, Coordinator will have independent responsibilities:
• Serve as a BLA ''super-user'' for various company used systems such as ''Concur'' expense tracking
• Research information for infringement and sampling claims
• Support A&R Administration activities for SME/RED artists

Who you are:
• Minimum of 2 years administrative experience or recent college graduate with demonstrated learning potential (i.e., strong academic performance, prior industry experience/interest)
• Highly motivated and ability to work on multiple projects simultaneously
• Proficiency in computer software applications (Adobe Acrobat, Microsoft Word, PowerPoint, Excel, Outlook); must be very adept at learning new technologies and systems
• Excellent communication and interpersonal skills; detail oriented, organized, timely and accurate
• Extremely resourceful, organized and ''can do'' attitude
• Punctual, available to work overtime
• Polished and diplomatic
• Prepared to commit to a minimum of 2 years in the position

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• Our Hybrid with Flexibility approach combines the flexibility of remote working with the benefits of in-person collaboration whenever we need to come together to do our best work. Managers will partner with their teams and employees to establish work arrangements that meet the business, team, and individual needs.
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development
• Time off for a winter recess

This position requires that the job candidate be fully vaccinated against COVID-19. Please note that an applicant will be considered fully vaccinated two weeks after their second dose in a 2-dose vaccine series (Pfizer or Moderna), or two weeks after a single-dose vaccine (Johnson & Johnson's Janssen vaccine). The Company will consider requests for reasonable accommodations for documented medical reasons and for sincerely held religious beliefs in accordance with applicable law. Please do not include proof of vaccine status or any indication of a possible request for an accommodation when submitting your application materials. If applicable, the Company will follow up with you directly to request proof of vaccination and to discuss any potential accommodations.