Intellectual Property Licensing Coordinator

This is a Full Time Job

Member Summary:

Quick Summary (full description below):
Sony Music Entertainment is seeking a Coordinator for the Intellectual Property Licensing department. This role supports administrative and project needs, including clearance, licensing, and royalty management for a range of products.

• Years of Experience Required: 1 year (12 months)
• Experience Required: Copyright administration
• Salary: $52,000 USD
• Workplace Requirements: Full-time, based in New York, NY
• Education Requirements: Not mentioned
• Hard Skills Required: Proficiency in Microsoft Word and Excel, ability to calculate royalty rates, experience in copyright administration
• Soft Skills Required: Strong communication, organizational skills, attention to detail, ability to work under pressure
• Preferred Skills/Experience: General understanding of the music industry

Full Posting:

Company: Sony Music Entertainment
Job Title: Coordinator, Intellectual Property Licensing
Location: New York, NY (Full-time)

Job Summary:
The Coordinator, Intellectual Property Licensing plays a key role in supporting the administrative and project needs of the IP Licensing Department. Responsibilities include clearance, licensing, royalty management, and collaborating with internal teams and external stakeholders to ensure smooth operations across various products.

Responsibilities:
• Monitor internal label product release schedules and initiate clearance work as needed
• Gather product information such as label copy and video cue sheets
• Verify songwriter and publisher ownership splits for songs
• Manage writer administration changes by coordinating with publishers
• Research and confirm writer credits for assigned projects
• Provide project clearance and licensing status updates to team leads and analysts
• Maintain royalty accounts, set up new accounts, collect W-9 forms, and work with accounts payable
• Update payment statuses for songwriters, publishers, and products
• Calculate basic copyright royalty rates and assist with video broadcast and synchronization rights clearance
• Support the negotiation process for reduced copyright royalty rates
• Process copyright licenses for physical, digital, and mobile products
• Monitor and maintain bulk licensing processes
• Respond to publisher inquiries regarding ownership splits and licensing status
• Register new recordings and products with the US Copyright Office
• Assist with special projects as needed

Qualifications:
• Minimum 1 year of experience in copyright administration
• Proficiency in Microsoft Word and Excel
• Excellent communication and organizational skills
• Ability to manage multiple tasks simultaneously and work well under pressure
• A general understanding of the music industry

Salary: $52,000 USD annually

Benefits:
• Medical, dental, vision, life, and disability coverage
• 401K employer matching
• Voluntary benefits such as identity theft protection, mental health resources, fertility coverage, and caregiver support programs
• Professional growth and development opportunities
• Time off for winter recess