Office and Facilities Manager - US Latin

This is a Full Time Job

We are seeking a dynamic and experienced Office and Facilities Manager to join our record company. The successful candidate will be responsible for overseeing the daily operations of our office and facilities, ensuring a smooth and efficient work environment for all staff members. This role requires a proactive individual with excellent organizational skills and the ability to manage multiple tasks simultaneously.

What you'll do:
• Office Management: Manage the daily operations of the office, including scheduling, administrative support, and ensuring all office supplies are stocked and maintained.
• Facilities Maintenance: Oversee the maintenance and repair of the office building, ensuring that all facilities are in good working order and comply with safety regulations.
• Vendor Coordination: Manage relationships with external vendors and service providers, including cleaning services, maintenance contractors, and office supply companies.
• Space Planning: Optimize the use of office space, including coordinating office moves, setting up workstations, and planning for future expansion.
• Health and Safety: Ensure compliance with health and safety regulations, conducting regular inspections and risk assessments to maintain a safe work environment.
• Budget Management: Develop and manage the facilities budget, ensuring cost-effective solutions and efficient use of resources.
• Event Coordination: Plan and execute company events, meetings, and conferences, ensuring all logistical aspects are handled smoothly.
• Security Management: Oversee the security of the office building, including managing access control systems and coordinating with security personnel.
• Employee Support: Provide support to employees regarding office-related issues, including workspace setup, equipment needs, and general inquiries.

Who you are:
• Experience: Minimum of 5 years' experience in office and facilities management, preferably in a creative industry such as music or entertainment.
• Education: Bachelor’s degree in Business Administration, Facilities Management, or a related field.
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite and facilities management software
• Knowledge of health and safety regulations
• Ability to negotiate with vendors and service providers
• Business fluency in both English and Spanish
• Proactive and problem-solving mindset
• Attention to detail
• Ability to work under pressure and meet deadlines
• Team player with a positive attitude

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess