Administrative Assistant

This is a Full Time Job

Member Summary:

Quick Summary (full description below):
The Administrative Assistant at Sony Pictures Entertainment supports three top-level executives in Miami, FL, managing calendars, travel arrangements, and expenses. This hybrid position involves a range of administrative tasks to ensure smooth departmental operations.

• Years of Experience Required:
2+ years of administrative experience, preferably within a Fortune 500 company.
(24 Months)

• Salary:
Not mentioned

• Required Experience:
Strong computer skills (MS Office), excellent organizational skills, bilingual proficiency (Spanish/English), and interpersonal communication skills.

• Preferred Skills/Experience:
Experience within the entertainment industry, translation abilities, knowledge of office management software (Ariba, Concur, SAP), and multitasking in a fast-paced environment.

• Workplace Requirements:
Location: Miami, FL
Hybrid (onsite and remote)

• Education Requirements:
- Required: Associate degree or equivalent experience
- Preferred: Not mentioned

• Hard Skills Required:
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), use of internet for research, and ability to work with software such as Ariba, Concur, and SAP.

• Soft Skills Required:
Strong interpersonal communication, ability to multitask, prioritize workload, perform under pressure, and work both independently and in a team environment.

• Benefits:
Not mentioned

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Full Posting:

Company: Sony Pictures Entertainment
Location: Miami, Florida
Job Title: Administrative Assistant
Requisition #: JR104589

Job Description:
The Administrative Assistant will provide support to three top-level executives: the Head of Emerging Business, Latin America, the Head of Data Analytics & Business Insights, and the VP of Distribution. The role involves managing calendars, coordinating travel, processing expense reports, and handling various administrative tasks to keep the department running smoothly.

Key Responsibilities:
• Travel Arrangements (20%): Arrange domestic and international travel, booking flights, lodging, and transportation, and prepare business information packets for executives.
• Calendar Management (33%): Maintain complex calendars, adjusting for any changes.
• Accounts Payable (13%): Process POs for Distribution, Networks, and Research, track orders, and ensure services are delivered.
• Expense Reports (10%): Create and track expense reports via Concur Solutions, ensuring compliance with company policies.
• Approvals (5%): Track executive approvals for travel, payments, and expenses.
• Conference Calls/Meetings (5%): Coordinate conference and video calls, manage meeting room reservations, and prepare meeting agendas.
• Translations and Presentations (2%): Translate documents between English and Spanish, and prepare PowerPoint presentations.
• Special Events (2%): Assist with special events, conventions, and projects such as meetings and team-building activities.
• Supplies and IT Needs (2%): Order supplies via Ariba, and coordinate with IT to ensure all equipment is functioning properly.
• Inter-company Communication (2%): Liaise with assistants across divisions to address issues and arrange meetings.
• Research (2%): Analyze TV network performance data as needed for stakeholders.
• Other (2%): Collect and organize reports for executives.

Required Skills & Experience:
• Proficiency in MS Office programs, including Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple tasks, prioritize workload, and work independently.
• Bilingual in Spanish and English with the ability to translate documents and communications.
• Strong organizational and project management skills.
• Effective interpersonal and communication skills, with the ability to work in a team and handle high-pressure situations.

Preferred Skills & Experience:
• Experience within the entertainment industry.
• Familiarity with office management software such as Ariba, Concur, SAP, and SharePoint.

Education & Experience:
• Required: Associate degree or equivalent experience.
• Experience: 2+ years of administrative experience, preferably in a Fortune 500 company.