Coordinator, P&O TV Business Partner and Employee Relations and Policy

This is a Full Time Job

The People & Organization Coordinator supporting the TV Business Partners team and Employee Relations & Policy team is a significant contributor to key functions within the P&O (Human Resources) department and our corporate and production employees' experience.

The P&O Coordinator is responsible for day-to-day support of the P&O Business Partners across the TV Business and the Employee Relations & Policy team, which services the Corporate, Motion Picture, and Television business groups, including film and TV productions.

The ideal individual be proactive and anticipatory in approach, possess excellent judgment in a variety of situations and demonstrate superior written and verbal communication skills. They will have a high attention to detail, exemplify an enthusiastic, professional and positive demeanor, as well as the ability to balance multiple priorities and work well in a diverse, fast-paced, team environment.  As a representative of P&O, the successful candidate must also maintain the highest level of confidentiality and diplomacy regarding all matters.

Specific Responsibilities

Support for TV SVP:
• Manage SVP, P&O's Outlook calendar
• Coordinate meetings - reserve conference rooms, set up conference dial in, manage guest speakers, take notes, arrange catering, if necessary, etc.
• Process expense reports and invoices
• Manage travel arrangements – book flights, hotel, ground transportation, etc.
• Create, edit, and update documents using MS Word, Excel, and PowerPoint
• Other general administrative duties as necessary (processing mail, copying, filing, ordering office supplies, etc.)

TV Business Partner Team Responsibilities:
• Process employee lifecycle P&O transactions, including those related to hiring, employee data changes, compensation, and separation
• Assist with reporting on annual cyclical processes, such as talent planning and compensation planning, and provide additional ad hoc reporting support to gather and analyze data (e.g., compensation, headcount, contract end dates, anniversary and pulse surveys)
• Create and/or edit letters, PowerPoint presentations, and Microsoft Excel spreadsheets
• Create new organizational charts and maintain existing organizational charts using Microsoft Visio and PowerPoint
• Maintain SharePoint sites
• Build and verify distribution lists for internal communications when necessary
• Maintain comprehensive knowledge of HR systems, programs, plans, policies, and processes
• Raise and manage requisitions for open positions in TV (including intern and Trainee reqs) and ensure job descriptions are updated when req is raised or promo occurs in Workday
• Support file organization/document retention
• Partner with HRIS on supporting tools/systems and troubleshooting issues

Employee Relations & Policy Team Responsibilities:
• Maintain the Employee Relations case management system, ServiceNow, to include case assignment and file storage, standard and customized reporting, and implementation of system enhancements
• Coordinate and organize Studio training sessions and other development initiatives with clients and maintain a filling system for participant attendance records
• Process updates to Studio policies and procedures, including the US Handbook, to include distribution and notification of policy updates to internal partners and file maintenance for archived material
• Track and maintain film and TV production status reports via Microsoft Excel

Required Qualifications
• Bachelor's degree or equivalent work experience with an interest in an HR career path
• Excellent written and verbal communication skills
• Intermediate (at a minimum) knowledge of Microsoft Outlook, Excel, Word, and PowerPoint
• Demonstrated ability to prioritize and meet deadlines
• Exceptional organizational skills with the ability to work on multiple tasks simultaneously
• Basic project management skills
• Positive attitude and the ability to be proactive, resourceful, and flexible
• Detail oriented and excellent follow-through skills
• Ability to work independently with minimal supervision
• Strong ethics and integrity, including the ability to maintain the highest degree of confidentiality and handle sensitive information and materials
• High comfort level in a fast-paced, creative work environment

Preferred Qualifications
• Bachelor's Degree in Human Resources, Industrial Relations, Labor Relations, Business Administration or a related field
• At least 1 to 3 years as a HR Coordinator or HR Assistant
• Knowledge of HR processes and data and experience with HR systems
• Experience with Workday, SharePoint, and Visio
• Strong skills in Microsoft Excel, including the ability to navigate complicated spreadsheets with a high degree of accuracy