Executive Administrative Assistant

This is a Full Time Job

Member Summary:

Quick Summary (full description below):
The Administrative Assistant role supports three top-level executives in Sony Pictures Television's Miami division. Responsibilities include managing calendars, coordinating travel, processing expenses, and handling special projects with a focus on communication, organization, and multitasking.

Years of Experience Required: 2+ years of administrative experience (24 Months); 1+ year of experience in the entertainment industry preferred (12 Months)
Salary: Not mentioned
Required Experience: Administrative tasks, managing schedules, coordinating travel, processing expense reports, and supporting high-level executives
Preferred Skills/Experience: Experience in the entertainment industry and proficiency in office management software such as Ariba, Concur, and SAP
Workplace Requirements: Hybrid, Miami, Florida
Education Requirements: Associate degree or equivalent experience required
Hard Skills Required: Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), bilingual proficiency in Spanish and English, strong organization and project management skills
Soft Skills Required: Strong interpersonal and communication skills, ability to multitask, work under pressure, and build effective relationships
Benefits: Not mentioned

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Full Posting:

Job Title: Administrative Assistant
Requisition #: JR105471
Location: Miami, Florida
Company: Sony Pictures Entertainment

Description:
This position supports the Head of Emerging Business, Latin America; the Head of Data Analytics & Business Insights; and the VP of Distribution in Sony Pictures Television's Miami division. Responsibilities include managing calendars, coordinating travel, processing expense reports and purchase orders, answering phones, and handling mail and filing. Additional duties include translations, creating PowerPoint presentations, and organizing special events. The role requires strong organizational skills, multitasking, and bilingual proficiency in Spanish and English.

Responsibilities:
• Travel Arrangements (20%): Coordinate domestic and international travel, ensuring cost-effectiveness and preparation of detailed itineraries and business packets.
• Calendars (33%): Maintain complex schedules, staying on top of changes.
• Accounts Payable (13%): Process purchase orders and track them until services are rendered.
• Expense Reports (10%): Create and track monthly corporate expense reports.
• Approvals (5%): Track approval requests for travel, payments, and corporate expenses.
• Conference/Meetings (5%): Organize video calls and meetings, including agendas and room reservations.
• Translations/Presentations (2%): Translate documents and prepare PowerPoint presentations.
• Special Events (2%): Assist in organizing events such as conventions and budget meetings.
• Supplies (2%): Order department supplies via Ariba.
• IT Needs (2%): Liaise with IT for computer and phone equipment support.
• Inter-company Communication (2%): Collaborate with assistants in other divisions.
• Research (2%): Analyze TV network and platform performance data.

Knowledge/Skills/Abilities:
• High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and other tools (Ariba, Concur, SAP)
• Strong organizational and communication skills
• Ability to multitask and work autonomously
• Bilingual (Spanish/English) with professional translation capabilities

Experience:
• 2+ years of administrative experience, preferably within a Fortune 500 company
• 1+ year of experience in the entertainment industry preferred

Education:
• Associate degree or equivalent experience required

Location Requirements: Hybrid, based in Miami, Florida

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