Vendor Maintenance Specialist

This is a Full Time Job

Vendor Maintenance Specialist (Contract/Remote)

Vendor Maintenance Specialist (Contract/Remote)

The Vendor Maintenance Specialist will perform duties to support the vendor maintenance operations as a back-fill from July 2023 to December 2023. This includes vendor onboarding, vendor changes, vendor communication and running reports. Working independently with minimum supervision and following standard guidelines, he/she will review vendor master data and respond to vendor related inquiries by internal and external stake holders from various backgrounds/hierarchies. The Vendor Maintenance Specialist will be responsible for ensuring compliance with all appropriate Institute, federal, and state policies and regulations as well as internal company policies. The ideal candidate will be a detail oriented, proactive team player with the ability to anticipate issues in a virtual, global environment.

Core Responsibilities:
• Conduct extensive due diligence on records for new and existing vendors to ensure the vendor compliance with federal regulations and company internal policies
• Reach out to business users and/or vendors by phone or email to obtain necessary paperwork form including W-9 and W8-BEN forms, and ACH /electronic wire transfer authorization forms
• Educate internal stakeholders and external vendors on processes and policies
• Ensures Office of Foreign Assets Control (OFAC) compliance
• Professionally respond to inquiries from internal and external parties
• Make logical and sound decisions, and keep management apprised of potential problems/concerns
• Archive/document due diligence results in accordance to company's compliance standards
• Run vendor reports as needed
• Perform other tasks as needed
• Manage priorities to meet deadlines within established guidelines
• Demonstrate self-reliance and resourcefulness

Job Requirements:
• Degree in Accounting/Finance, related field, or equivalent experience
• Experience working within Accounts Payable processes, other core financial processes, customer service within a complex, large volume environment, SSC/BPO experience an advantage
• Advanced working knowledge of SAP and Ariba
• Experience with vendor data management processes
• Effectively communicate in business English internally and externally
• Advanced knowledge of Microsoft Excel for creating reports
• Operate in a dynamic, fast-moving environment, international environment
• Be flexible with duties and scope of work (within reasonable requirements)
• Work to tight deadlines
• Willing to work the night shift (11pm to 8am Manila time)

PHL - Manila - MGFO