Seasonal Event Signage Coordinator

This is a Full Time Job

(S) Seasonal Event Signage Coordinator

Job Purpose
SXSW seeks an individual to coordinate and produce engaging and on-brand visual assets in various media while meeting deadlines. The ideal candidate for this role will have strong project management, time management, organizational, typographic, and graphic design skills. The candidate should efficiently work between print and digital formats as well as small and large-scale projects and be willing to tackle a variety of production assignments. This seasonal role is signage-focused but will also support the Experience Design team.

Duties & Responsibilities
Responsibilities include, but are not limited to:
• Design and produce print and digital media assets using established Brand Guidelines

• Route all designs through internal stakeholders for approval.

• Work with existing design templates to produce a large volume of work in various sizes, including large-format wayfinding signage.

• Track signage tasks via Airtable and keep projects organized and on schedule

• Be available to answer questions and support staff in making signage requests.

• Prepare files for print, meticulously ensuring each file will print as intended (as press checks are not always possible, and time is of the essence)

• Communicate and coordinate with external print vendors, from delivery of files checking proofs to receiving physical signage on-site.

• Attend several weekly meetings.

• Manage a physical inventory of supplies and work closely with the Event Signs Volunteer Crew, including weekends in February.

• Contribute to team effort by picking up production projects as bandwidth allows

On-Site Responsibilities
• Monitor on-site signage request forms and complete signage jobs as they come in.

• Work closely with a team of volunteers to produce physical signage on-site

• Keep on-site signage organized and adhere to the file naming system

• Help with physical signage deliveries, sign deployment, and other signage tasks as needed

• Walk through venues daily to ensure signage displays stay consistent throughout the events

• Liaise between the Experience Design team, SXSW staff, and Event Signs Volunteer Crew as necessary

• On-call for any Experience Design Team needs

• Work required on-site Signage shifts

Qualifications & Skills
Qualifications include:
• Proven graphic design experience

• A degree in design or a related field is a plus

• Proficiency in Adobe InDesign, Adobe Illustrator, and Adobe Photoshop. After Effects skills are a plus

• Design efficiency, flexibility & time management skills

• Strong typographic skills, including a keen eye for typographical errors

• Strong attention to detail and accuracy; meticulous

• Strong written and verbal communication skills

• Ability to manage multiple projects and meet deadlines

• Ability to work independently, with the team, and with external vendors

• Proficiency in Google Cloud applications such as Gmail, Google Drive, Google Docs, Google Sheets, and Google Slides

• Knowledge of Airtable, JotForm, WebDam (Digital Asset Management), and FileMaker is a plus

Physical Requirements
Facilitate load-in and load-out duties and signage deliveries during the event. Walking, sitting, and standing for long periods is frequently required, with or without accommodation. Manual dexterity is necessary for keyboard, computer, and office equipment use. Occasional lifting of up to 30 pounds is required. This position may require you to stay 10-14 consecutive days away from home during the event.

Work Location & Schedule
The position is located in Austin, Texas. Core business office hours are Monday through Friday, 10 am-6 pm. However, from January through March, you must be available to work additional hours, including evenings and weekends.