Equipment Coordinator - Directors Lab

This is a Full Time Job

Equipment Coordinator Directors Lab - Careers At Sundance Institute

POSITION OVERVIEW

The Equipment Coordinator, Directors Lab is charged with tracking, distributing and returning equipment and providing team coverage and assistance to ensure all production needs are met for the Sundance Institute Directors Lab.

Working closely under the direction of the Manager, Production and Technical Operations, the Equipment Coordinator, Directors Lab supports Sundance Institute's commitment to developing independent artists across many disciplines.

This temporary position works from Wednesday, April 23, 2025 through Tuesday, June 17, 2025. This position will begin remotely, working a variable hour schedule until Monday, May 19, 2025, when hours will increase to a full time schedule through the end of employment. The position will work full time out of the Stanley Hotel in Estes Park, Colorado from Thursday, May 22, 2025, through Tuesday, June 17, 2025. Sundance Institute will provide travel, meals and accommodations when the position is based out of the Stanley. Extended hours including late nights, early mornings, and weekends will be required. Days off will rotate and not be consistent.

Top priorities include but are not limited to?
• Acting as a production point person for the summer labs with a specific focus on equipment.
• Working with managers to ensure lab spaces are fully functional, set up, clean, and torn down appropriately.
• Tracking donated, purchased, rented, and owned equipment for the Directors Lab.
• Ensuring all equipment is received and shipped back to appropriate locations.
• Facilitating onsite collaboration with external and internal stakeholders, including assisting our content team so they can meet their deliverables, shot lists, photo setup, etc.
• Conducting ongoing equipment checks with key crew and stage managers
• Coordinating the movement of equipment to and from storage, including unpacking, inspecting, and distributing equipment to appropriate locations on the mountain.
• Receiving and maintaining art department inventory, including prop and furniture owned and stored by the Institute.
• Reviewing and coding equipment invoices and submitting them by deadlines while adhering to internal procedures.
• Completing timely accident forms for damaged equipment and working with the manager to ensure insurance claims are processed.
• Supporting other areas of lab operations as needed and as directed.
• Supporting load in and load out of labs including packing, shipping, organizing, and setting up meeting spaces and offices.
• Taking inventory, delivering, and maintaining radio equipment for employees and volunteers.
• Updating documented procedures and completing a wrap report with suggestions for improvement.

You have the following direct or transferable skill sets:
• Legal authorization to work in the United States.
• Valid driver's license and successful completion of MVR background check.
• 2 years experience in production, venue operations, or related.
• Computer skills including familiarity with Microsoft Excel and Google applications.
• Strong verbal, written, and interpersonal communication skills to work successfully with a wide variety of people.
• Ability to manage expectations of others with excellent conflict resolution skills.
• Ability to work effectively in a fast-moving environment.
• Experience entering and tracking information in databases preferred.

You will be successful in this role if you?
• Remain highly organized and detail-oriented throughout the duration of the position.
• Effectively use project management skills and strong organizational skills to keep yourself accountable for meeting deadlines and milestones.
• Provide safe and organized workspaces to facilitate the movement and storage of all equipment.
• Problem-solve within your work so change can happen quickly and efficiently.
• Communicate clearly with internal and external stakeholders of varying levels and positions.

In addition to an hourly pay of $20.32, this position is eligible for benefits & perks, highlights include:
• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives