Office Manager

This is a Full Time Job

Position Overview:
The Office Manager will be the linchpin of our operational efficiency, ensuring that our office environment supports our team's productivity and creativity. This role requires a proactive individual with strong property management experience, excellent organizational skills, and the ability to manage multiple tasks in a bustling production setting. This is a fully in person position.

Key Responsibilities:

1. Facility Management:
- Oversee the daily operations of our 10,000 sq. ft. building, ensuring it is well-maintained and meets safety standards.
- Coordinate repairs, maintenance, and upgrades with vendors and contractors.
- Manage office supplies and equipment inventory, placing orders as necessary and ensuring cost-effective procurement.

2. Vendor Management:
- Serve as the primary point of contact for all office-related vendors, including maintenance, cleaning services, and utility providers.
- Negotiate contracts and manage relationships to ensure high-quality service and cost-efficiency.

3. Administrative Support:
- Handle office administrative duties, including scheduling meetings, coordinating events, and maintaining filing systems.
- Assist with onboarding and training of new staff members, including office-related procedures and policies.

4. Health and Safety Compliance:
- Ensure compliance with health and safety regulations, including conducting regular safety inspections and addressing any potential hazards.
- Implement and enforce office safety protocols and emergency procedures.

5. Team Support:
- Act as the main point of contact for office-related issues, addressing and resolving any concerns or needs from staff members.
- Facilitate a positive and productive work environment by managing office layout and amenities effectively.

6. Budget and Reporting:
- Manage the office budget, tracking expenses and ensuring adherence to financial guidelines.
- Prepare regular reports on office operations, including maintenance issues, budgetary concerns, and vendor performance.

Qualifications:

• Proven experience in office management or property management, preferably within a production or creative environment.
• Strong organizational and multitasking skills with the ability to manage a busy office setting effectively.
• Excellent communication and interpersonal skills, with a customer-service-oriented mindset.
• Proficiency in office software and technology, including Microsoft Office Suite and facility management software.
• Ability to handle sensitive and confidential information with discretion.
• High school diploma or equivalent; additional certification in property management or related field is a plus.

If you are a proactive, detail-oriented individual with a knack for managing office operations and property, we invite you to apply for this exciting opportunity. Join us in supporting our talented team and ensuring our office runs smoothly and efficiently.