Audio Visual Project Manager

This is a Full Time Job

Business Name: Sound Waves Entertainment Network (dba SW Event Technology)
Position Title: Audio Visual Project Manager
Number of Available Position(s): 1
Terms of Employment: permanent, full-time
Hours per week: 40
Wage: $80,000-$85,000 per year
Benefits: Extended Medical, Dental and Employee and Family Assistance Program
Language of work: English
Company Business Address: #1-325 Bay Ave, Kelowna, B.C. V1Y 7S3
Work Location: Will work from above location, but travel to various venues, event sites, properties throughout the BC and across Canada.

Job Description and Responsibilities:
As an Audio Visual Project Manager for SW Event Technology you are responsible for the onsite execution of assigned events. This will require you to proactively meet with clients to determine event needs, quote based on event requirements, provide hands-on delivery and execution of events, and supervise your team of professionals all at a high level of satisfaction. All in an effort to consistently
deliver high quality productions.

Key Responsibilities:

Plan the project
- Understand the scope of the project in collaboration with Sales manager/General Manager
- Plan, coordinate, and execute assigned events from start to finish
- Liaise with clients, Venues, Internal Staff and stakeholders to understand event objectives,
requirements, and expectations
- Create a detailed work plan including all resources needed (internal & external)
- Develop event timelines, schedules, and technical specifications
- Source, manage and maintain dedicated inventory of equipment
- X-rental management in conjunction with warehouse and manage cross rentals where needed
- Coordinate transportation plans and logistics for staff and equipment
- Conduct site visits and prepare Technical Drawings where required

Event Execution
- Determine staffing needs in coordination with Labour Manager
- Serve as the Lead AV Technician where required ensuring the set up-operate and dismantle of AV
Equipment
- Coordinate transportation plans and logistics for staff and equipment
- Lead a team of on-site technical staff and Third party labour on-site
- Deliver exceptional on-site support during event , resolving challenges promptly and professionally

Control the project
- Ensure all gear is loaded and accounted for on load in/out and supervise pack of truck
- Mentor and coach technicians on best practices and ensure compliance with established procedures
and policies
- Keep labour on track, monitoring work hours and managing timelines
- On-site quality control and risk management

Financial Management of Project
- Prepare and document scope of work in collaboration with sales/general manager for client review
- Manage event budget as provided by Sales Manager/General Manager and ensure adherence to
company requirement to meet financial targets for profit on each project assigned
- Anticipate event costs and communicate additions or changes to scope of work to sales/general
manager to ensure changes are billed accordingly in advance
- Record all event costs (including third party billings) and include in job costings and billing schedules
provided to the client at the time of billing
- Communicate and document provisions of service (including third party costs) and execution related
costs to the client and ensure applicable markups are applied as directed by sales/general manager
- Document third party costs and complete individual purchase orders and ensure approved by GM
prior to execution of event

Evaluate the project and report
- Complete post event reporting and filing within 48 hours
- Damage reporting within 24 hours
- Client follow-up post event
- Finalize invoicing and billing
- Support other branches and divisions through management of specific events or overseeing
particular teams and tasks on larger scale events as needed
- Perform other duties as assigned and deemed necessary

Skills Requirements:

- 3+ years of prior experience in a project management role in live event production
- Full technical understanding of Audio, Lighting, video and staging in concert, festival, touring and
corporate settings
- Specializes in lighting design/Engineering
- Experience in managing large on-site crews and third-party labour
- Strong customer service skills and communication skills
- Must be extremely detail oriented and have a great sense of urgency
- Ability to juggle multiple projects and keep to tight timelines
- Ability to think concisely under pressure and problem solve
- Valid class 5 BC drivers license and comfortable driving large trucks (1,3,5 Ton's)
- Safety-minded and able to lift up to 50 lbs

Education Requirements:

- A related technical diploma or degree in field
Other Requirements:
- Ability to be flexible in working hours and be available to work outside of regular business hours and
travel to different parts of the country?