Assistant Production Office Coordinator

This is a Full Time Job

Tennis Channel's Assistant Production Office Coordinator helps to support the Production Department and works alongside the Production & Finance Teams playing a key role in cost management. They will be an essential contributor within our remarkable Production Finance and Production teams.

This role is based in our Santa Monica, CA office.

Key responsibilities include but are not limited to:
• Coordinate remote (domestic & international) and studio travel arrangements for department personnel.

• Assist with negotiating rates for airfare and hotels contracts and work with and identify national reps.

• Handle hotel contracts to submit to contracts hub for signature and countersignature.

• Assist with department purchase card expense report submission and cost management.

• Assist production finance team with ad hoc projects to support budgets and forecasts.

• Process freelance start paperwork and weekly payroll.

• Work weekends, evenings and holidays as needed.

• Work alongside the Production & Finance teams playing a key role in cost management.

• Track expenses and allocate costs to their respective budgets.

• Assist with obtaining original VAT receipts, and reconciliation of receipts for VAT filings for international remote events.

• Assist with weekly time card calculations and payroll.

• Assist with the accounts payable process, including but not limited to research of budget variances, responding to vendor requests, coding invoices and other clerical tasks as needed.

• Assist department heads with equipment rentals and ad hoc purchases.

Required skills & qualifications:
• 2-5 years' experience in live production or a Bachelor's degree in production or accounting/finance

• Must be detail-oriented, organized, and able to work in a fast-paced environment

• Strong written and verbal communication skills

• Ability to solve problems, deal with difficult personalities while acting with discretion

• Experience with professional sports a plus

• Intermediate experience using Microsoft Excel, Microsoft Teams, Adobe Acrobat, and Outlook (including the calendar functions)

• Ability to work independently, prioritize and meet deadlines, and work with sensitive information.

• Strong ability to multi-task

• Comfortable taking direction from multiple managers

• Self-starter with good interpersonal skills and ability to remain calm under pressure

• Ability to lift and maneuver up to 25 lbs. of gear and equivalent

• Understanding of the freelance world within the entertainment sports industry is a plus

• An understanding of the game of tennis and knowledge about the professional game is a plus

Tennis Channel is proud to be an Equal Opportunity Employer and Drug Free Workplace!

About Tennis Channel

Tennis Channel is the media home to two twenty-four-hour television networks, a subscription streaming service, online magazine and podcasts dedicated to the sport and its unique lifestyle. The tennis-media hub is home to every aspect of the wide-ranging, worldwide tennis community. Tennis Channel is carried nationwide by every one of the top ten pay-TV service providers.

About the Team

The life-blood of our organization is our people. We have a compelling story, a goal-oriented culture, and we take really good care of people. How good? Here is a glimpse: great benefits, open-door policy, upward mobility and a strong desire to see you succeed. Ready to be part of a winning team? Let's talk.

The base hourly compensation range for this role is $22.50 to $26.25 per hour. Final compensation for this role will be determined by various factors such as a candidates' relevant work experience, skills, certifications, and geographic location. Full time positions are eligible for benefits that include participation in a retirement plan, life and disability insurance, health, dental and vision plans, flexible spending accounts, sick leave, vacation time, personal time, parental leave and employee stock purchase plan.

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