Administrative/Operations Assistant

This is a Full Time Job

The Gorfaine/Schwartz Agency, a premier Music Talent Agency representing renowned composers in Film, TV, and Interactive Media, is seeking a proactive and enthusiastic Administrative/Operations Assistant to join our team. Located in Burbank, we collaborate with leading entertainment production companies to connect our exceptional clients with opportunities to create music for projects reaching global audiences.

This position plays a pivotal role in ensuring the smooth day-to-day operation of our office and provides essential support to multiple departments, working closely with the Director of Operations.

Key Responsibilities

As our Administrative/Operations Assistant, you will:
• Manage the company's general email inbox and handle correspondence.
• Welcome and assist visitors with professionalism and care.
• Process and distribute incoming/outgoing mail and parcels (FedEx, UPS, etc.).
• Maintain organization and cleanliness of the front office, copy/supply room, and kitchens.
•. Stock office and kitchen supplies to ensure smooth operations.
•. Provide administrative support across departments, including data entry, file management, and downloads for the royalty department.
•. Communicate with building personnel regarding maintenance needs.
• Assist in creating an efficient and welcoming office environment.

What We're Looking For

To thrive in this role, you should bring:
• Minimum 1 year of office experience in a professional environment.
• Reliability, punctuality, and a ''can-do'' attitude.
• Exceptional verbal and written communication skills, paired with strong interpersonal skills.
• A professional demeanor with sound judgment and discretion.
• Excellent organizational skills and keen attention to detail.
• The ability to multitask and remain calm under pressure.
• Self-management skills and the ability to prioritize tasks effectively.
• Basic knowledge of Microsoft Office and general computer proficiency.
• A team-oriented mindset with the willingness to step in wherever needed.

Details
• Schedule: Monday - Friday, 9:15 AM to 6:15 PM (in-office, Burbank).
• Compensation: $24-$26/hour (based on experience).
• Benefits: Medical, dental, and vision coverage, plus accrued PTO.

We're looking for someone eager to contribute and grow within our company while maintaining a collaborative and supportive work environment.