Executive Assistant

This is a Full Time Job

Member Summary

Quick Summary (full description below):
A Burbank-based Executive Assistant is needed to provide high-level administrative support, managing complex scheduling, travel logistics, and executive priorities. The ideal candidate will have at least 2 years of administrative experience, exceptional organizational skills, and the ability to navigate sensitive situations with discretion.

Years of Experience Required: 2+ years (24+ Months)
Salary: $58,700 - $95,100 per year
Required Experience:
• Executive calendar management and scheduling
• Coordinating domestic and international travel logistics
• Managing high-volume correspondence and phone communication
• Preparing presentation decks and meeting materials
• Handling event planning and logistics

Preferred Skills/Experience:
• Experience in a corporate or entertainment environment
• Strong ability to prioritize multiple tasks in a fast-paced setting
• Sound judgment and decision-making under pressure

Workplace Requirements: Burbank, CA (On-site, 5 days per week, with regular overtime and 24/7 availability for urgent requests)
Education Requirements: Not mentioned
Hard Skills Required:
• Proficiency in Apple and Microsoft Office software (Keynote, Excel)
• Strong organizational and time management abilities
• Experience with travel coordination and executive correspondence

Soft Skills Required:
• Discretion and professionalism in handling confidential matters
• Strong interpersonal and communication skills
• Ability to work both independently and as part of a team

Benefits:
• Full range of medical, financial, and other benefits
• Potential for bonus and long-term incentive units
• Overtime opportunities as needed
• Domestic and international travel opportunities

Full Posting

Executive Assistant – Burbank, CA
Location: Burbank, CA
Job Type: Full-Time

A highly organized Executive Assistant is needed to provide comprehensive administrative support, partnering closely with the executive administrative team to manage scheduling, travel logistics, and executive priorities. This role requires exceptional attention to detail, the ability to handle complex calendars, and discretion when managing confidential information.

Responsibilities:
• Serve as the primary point of contact for managing the executive’s calendar, including meetings, scheduling, and tracking outstanding appointments
• Coordinate all domestic and international travel arrangements, including itineraries and logistics
• Manage phone communication, correspondence, and executive priorities
• Align executive schedules with business priorities, making real-time adjustments as needed
• Take notes, track and prioritize actionable items, and follow up on outstanding tasks
• Assist with event planning, logistics, and coordination
• Provide IT setup and meeting preparation for executive presentations
• Ensure all logistics and necessary materials are ready for events and travel
• Develop and maintain strong internal and external relationships

Qualifications:
• 2+ years of administrative experience in a corporate or entertainment setting
• Strong calendar management and travel coordination skills
• Exceptional organizational and multitasking abilities
• Ability to prioritize tasks in a high-pressure environment
• Excellent written and verbal communication skills
• Proficiency in Apple and Microsoft Office software (Keynote, Excel)
• Availability to work on-site 5 days per week, with regular overtime and 24/7 accessibility for urgent matters
• Valid CA driver’s license and personal vehicle
• Valid U.S. passport and ability to travel domestically and internationally

Compensation & Benefits:
• Salary Range: $58,700 - $95,100 per year
• Full benefits package, including medical, financial, and wellness benefits
• Bonus and long-term incentive units may be available
• Opportunities for domestic and international travel
• Overtime opportunities as needed

If you are a highly organized, proactive, and detail-oriented Executive Assistant who thrives in a fast-paced corporate or entertainment setting, we’d love to hear from you!