Secretary Iv / Executive Assistant, Studio Global Publicity

This is a Full Time Job

The Walt Disney Studios Global Publicity Team is in search of an enthusiastic and efficient Assistant to provide support to the VP of Publicity. The ideal candidate should have a strong passion for the entertainment industry and a thorough understanding of the PR landscape.

What You Will Do
• Calendar Management for VP: coordinate travel, long-term planning, manage day-to-day meetings
• Handle meeting coordination details including logistics, preparation, invitations, agendas and other materials
• Arrange meetings or conferences by booking conference rooms, issuing meeting requests through Outlook and sending emails and coordinating handouts
• Field heavy volume of phone calls daily and maintain accurate phone log for VP
• Screen and flag important incoming emails to appropriate team members
• Preparation of all business-related expenses ensuring expense reports are completed and filed in a timely manner
• Book and manage screenings for press, talent reps and other publicity-related events
• Handle VP mail and FedEx requests, orders supplies/materials and process invoices (when necessary)
• Point person for budget building and monitoring (junkets, tours, press events, etc.)
• Work with Procurement and Finance to process invoices and manage daily hires
• Assist with booking both domestic and international travel for talent and filmmakers, including private jet requests
• Oversee event transportation and logistics for campaigns (premieres, junkets, press events, etc.)
• Maintain team and film related distribution lists and general office documents
• Create and maintain team documents as requested

Required Qualificationsand Skills
• At least 1 year of administrative experience supporting at the Director/Vice President level
• Extremely detail oriented and organized, with a strong ability to manage multiple high priority projects and appropriately prioritize work and meet deadlines, make decisions and change course of action quickly
• Ability to make independent decisions when handling sensitive and confidential information, while exercising good judgment and discretion when VP is out of the office
• Proactively anticipate needs of VP and manage office time efficiently
• Ability to maintain an efficient office, files, database, and information
• Ability to multitask and deliver under tight deadlines with a calm, professional manner
• Excellent written and verbal communications and interpersonal skills to assure successful interaction with senior executives and filmmakers, as well as business unit contacts and key external partners
• Proven competency in general administrative skills including answering the phone, filing, etc.
• Excellent typing and spelling skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for meeting requests and calendaring
• Technologically savvy
• Strong people skills, including the ability to work effectively as part of a team.
• Ability to be flexible with work schedule. Overtime and weekends required.
• Team player with an easy-going manner to handle varied personalities, responsibilities, and assignments
• Positive attitude, be proactive, resourceful and flexible
• Maintain standards of strict confidentiality with respect to all matters and documents

The hiring range for this position in Burbank, CA is $52,400 - $70,200 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.