Secretary IV Targeted Marketing & Field Publicity

This is a Full Time Job

Member Summary:

Quick Summary (full description below):
The Secretary IV for Targeted Marketing & Field Publicity will provide administrative support, managing tasks such as calendar management, travel, invoicing, and event logistics for film and series titles across Disney, Disney+, and Hulu.

- Salary: $52,400 to $70,200 per year
- Workplace Requirements: Ability to handle multiple projects, manage executive time, and work with different departments and vendors; may require overtime and flexibility with schedule.
- Years of Experience Required: 2 years of administrative experience at the senior management level, preferably in the entertainment industry.
- Education Requirements: Bachelor's degree or equivalent experience preferred.
- Hard Skills Required: Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, SAP, and Concur; experience with both PC and MAC; Keynote experience.
- Soft Skills Required: Strong organizational skills, ability to multitask, effective communication, attention to detail, and problem-solving abilities.
- Preferred Skills/Experience: Passion for film/series publicity, experience in the entertainment industry (publicity or marketing), and ability to troubleshoot technical issues.

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Full Posting:

Secretary IV – Targeted Marketing & Field Publicity
Location: [Location]
Compensation: $52,400 to $70,200 per year

Job Summary:
The Secretary IV supporting Targeted Marketing & Field Publicity will report to the Vice President and Director, handling a range of administrative tasks for Disney’s theatrical, Disney+, and Hulu film and series titles. This role includes managing executive calendars, coordinating travel, processing expenses, and overseeing logistics for film and series promotional events.

Key Responsibilities:
- Provide day-to-day administrative support including calendar management, expense reporting, and executive travel arrangements.
- Prepare business-related expenses using SAP and ensure reports are filed in a timely manner.
- Manage phone calls, emails, and communications.
- Fulfill talent and filmmaker requests.
- Create and manage field agency documents, tracking the execution of publicity and promotional initiatives.
- Manage film/series team documents, schedules, and North American film festival reports.
- Compile press break reports and manage campaign summaries.
- Handle budget invoicing, including invoice coding and reconciliation.
- Provide logistical support for regional events, press days, conventions, and film festivals, including transportation coordination.
- Work on-site at press events such as premieres, junkets, and conventions.
- Support the creation of filmmaker presentations and pull weekly screening reports.
- Coordinate meetings, logistics, and materials for internal and external stakeholders.
- Assist with departmental projects and support executives as needed.

Required Qualifications:
- Minimum 2 years of administrative experience at the senior management level, preferably within the entertainment industry.
- Proficiency with PC and MAC, as well as Keynote and Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Ability to prioritize tasks, meet deadlines, and adapt quickly to changes.
- Strong verbal and written communication skills.
- Experience working under pressure while maintaining attention to detail.
- Ability to manage work from multiple sources and collaborate within a matrix organization.
- Flexibility with work schedule and willingness to work overtime.

Preferred Qualifications:
- Strong passion for film and series publicity.
- Experience in the entertainment industry, particularly in publicity or marketing.
- Ability to troubleshoot technical issues.
- Knowledge of SAP and Concur systems.

Education Requirements:
- Bachelor’s Degree or equivalent experience preferred.

Compensation:
- The salary range for this position is $52,400 to $70,200 per year, based on a 40-hour workweek. Compensation may vary depending on the candidate’s location, experience, and job-related knowledge. Bonuses and long-term incentives may also be part of the package.