Human Resources Coordinator

This is a Full Time Job

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

COORDINATOR, PEOPLE & CULTURE

Reporting to the Senior HR Manager, People & Culture. Assisting our People & Culture team with full-cycle recruitment, onboarding and offboarding, as well as other administrative duti es related to our annual Festival and Content Market.

RESPONSIBILITIES:

Shall include but not be limited to:
• Maintain careers and HR email accounts, calendar, critical path, and dashboard.
• Coordinate and support recruitment efforts for Content Market in close collaboration with HR.
• Maintain open channels for employee/ candidate inquiries for the department, ensuring timely responses and escalation where needed.
• Support administration by ensuring accurate employee information, records and documentation and contract updates.
• Provide operational support to department programs and management as required (e.g., Onboarding, Offboarding, Meetings, Events)
• Administrator for HR/software systems (HRIS), ensuring the integrity of systems through ongoing maintenance and regular data audits.
• Provide support for training logistics, including registering staff participants, booking rooms, coordinating materials, and ensuring all event requirements are met.
• Support the delivery of department Festival and Content Market goals, including but not limited to onboarding and offboarding.
• Assist P&C team in ensuring staff pass printing and acting as one of the department points of contact.
• Primary point of contact for employee digital and physical files.
• Engages in continuous improvement/projects to optimise work processes and programs.
• Keep abreast of HR best practices and legislative requirements.
• Maintain our record retention system and create and maintain digital employee files.
• Posting Jobs on various job sites (e.g., LinkedIn, indeed, TIFF Career Portal, Pink Jobs, CEE Jobs, Miziwe Biik).
• Coordinate recruitment activities including scheduling phone screenings, interviews and reference checks to support the hiring process.
• Help facilitate job fairs & Festival and Content Market orientation.
• Draft offer letters and contracts for new hires
• Supporting with other HR initiatives and programs
• Assisting P&C team with tasks as needed.

JOB GRADE & SALARY:
• Job Grade 1
• Rate of pay: $22/hr

TARGET CONTRACT DATES:
• April 14, 2025 - September 30, 2025

WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (November to May)
• Minimum 3 days (May to October)
• Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:
• 2-3 years of experience in HR, including full-cycle recruitment. This may include experience gained through Co-op programs, internships, seasonal or Part-Time Contracts.
• Adaptable to a flexible work schedule including some evenings and weekends
• This position requires being in office on a regular basis.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS:
• Hours and setting: generally, 9am-5pm, Monday thru Friday, some flexibility during Festival, primarily work at workstation, regular interruptions
• Environmental hazards: distractions/multiple demands
• Physical hazards: minimal
• Travel: rare, to job fairs, professional development opportunities
• Time pressure: provides service to staff and department, requiring the ability to meet many simultaneous deadlines in a fast paced and changing environment.

HOW TO SUBMIT & APPLICATION DEADLINE:
• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as PDF(s), before the deadline of March 31, 2025 .

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

Please send any questions via e-mail only to careers@tiff.net.

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net. We strive to provide reasonable accommodations whenever requested.