Philanthropy Coordinator

This is a Full Time Job

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

COORDINATOR, PHILANTHROPY

Reporting to the Senior Director, Philanthropy, the Coordinator, Philanthropy leads project coordination efforts for the team, ensuring timely execution of deliverables across multiple internal and external stakeholders. Supporting the Philanthropy teams; responsibilities include event and project coordination, donor stewardship, and administrative support.

RESPONSIBILITIES:

Shall include, but not limited to:
• Project Coordination
• Lead team project coordination efforts, creating and maintaining tracking systems for timelines and deliverables
• Track Senior Management Team meetings, conduct research and assign tasks as necessary
• Set up and update full-year calendar deliverables, ensuring alignment with team goals and org-wide initiatives
• Write and keep up to date internal team Standard Operating Procedures
• Donor Stewardship Support
• Drafting and sending gift acknowledgements
• Draft and deploy stewardship communication touchpoints
• Fulfill regular stewardship touchpoints
• Work across teams to ensure accurate supporter recognition, including maintaining digital and print donor records
• Offering concierge service to supporters
• Draft stewardship and impact templates and reports
• Support stewardship of TIFF’s VIP members and donors
• Event Support
• Act as project planning lead for philanthropy events, developing work backs and ensuring deliverables are met
• Project coordination for the Tribute Awards and Beyond Events, collaborating with the lead project manager. Support project management by ensuring adherence to timelines, act as the primary correspondent for stakeholders, manage general inquiries, oversee invoicing and payments, and provide on-site event support. Fundraising Support
• Organize inventory of recognition and naming opportunities
• Conduct research and help build prospect profiles
• Maintain moves management systems and help coordinate senior staff and volunteers
• Administrative support to Philanthropy team
• Assisting in day-to-day operations while also strategically tracking mid and for long-term objectives
• Coding, tracking and invoicing gifts and pledges
• Invoicing and purchase order support
• Helping to set up meetings
• Producing campaign and other reports
• Other tasks as assigned

JOB GRADE & SALARY:
• 1
• Job Grade Salary Range: $45,000.00 to $57,000.00

TARGET CONTRACT DATES:
• May 25, 2025

WORK LOCATION:
• Office Location: 350 King Street West, Toronto, ON M5V 3X5
• Weekly in-office requirements:
• Minimum 2 days (November to April)
• Minimum 3 days (May to October)
• Festival Office Requirements: Full Time during Festival

MINIMUM REQUIREMENTS:
• Bachelor’s Degree or acceptable combination of equivalent experience
• 2-3 years of experience in fundraising or non-profit environment
• Experience in writing and editing reports and correspondence
• Experience dealing with donors or customers
• Experience with Raiser’s Edge an asset
• Proficient computer skills in Google Workspace; skills in spreadsheet management and data manipulation
• Familiarity with basic prospect research techniques and tools such as iWave
• Strong writing and data skills
• Excellent attention to detail
• Excellent organizational and time-management skills
• Strong interpersonal skills
• Strong critical thinking and troubleshooting abilities
• Commitment to professional feedback and development
• Adaptable to a flexible work schedule including occasional evenings and weekends
• Passion for the arts and film is desirable.

Mental effort: attentiveness and/or concentration
• Ability to manage multiple priorities in a dynamic, fast-paced environment
• Ability to work in an open office environment
• Ability to handle stressful situations with calm and professional demeanor

Physical effort:
• During festival need to be able to work for 10-12 hour stretches while standing .
• 9am-5pm, Monday thru Friday, with some evening and weekend work;
• office, mostly
• sitting, regular interruptions
• some local travel

HOW TO SUBMIT & APPLICATION DEADLINE:
• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as PDF(s), before the deadline of April 29, 2025.

CLOSING:

We thank everyone who applies for their interest, but only candidates selected for an interview are contacted.

Candidates must be legally able to work in Canada at this time.TIFF regrets that it is unable to sponsor employment Visas; however, TIFF considers and welcomes individuals on time-limited Visa status for this position. For consideration to those on time-limited Visa status, your Visa must allow you to complete the full contract.

Please send any questions via e-mail only to careers@tiff.net.

TIFF is committed to fostering an inclusive and accessible environment where employees feel valued and respected, and where every employee has the opportunity to realize their potential. As such, we welcome and encourage applicants who identify as racialized persons, Indigenous persons, persons with disabilities, and persons across the spectrum of sexual orientation and gender identities.

If you are a person with a disability and require accommodation and/or assistance during the application process, please contact us in advance at careers@tiff.net. We strive to provide reasonable accommodations whenever requested.