Assistant to Talent Assistant, Digital Audio and Podcasts

This is a Full Time Job

UTA are looking for an Assistant to work with an Agent. The Agent supports clients across podcasts, audio and digital. The Assistant will have previous experience working within a similar industry and be able to demonstrate an ability to work within a fast-paced and high-pressured environment.

You will be responsible for managing both your Agents' and Clients' schedules, seeking new opportunities across the industry and quickly gaining an understanding and knowledge of clients' work and specific requirements, ensuring the smooth running of your Agent's office.

What You'll Do:
Your responsibilities will include, but not be limited to:

• Managing your inbox in an efficient, timely and proactive manner.
• Scheduling meetings/agendas for agent, preparing logistics and documentation for meetings as required.
• Proactively resolving enquiries or escalating as appropriate.
• Regular management and submission of the agent's expenses and accounting.
• Coordination of the agent's travel accommodations.
• Providing cover for the agent when they are away from the office.
• Answering the phone, transferring calls to agent, taking messages and covering for colleagues when they are away from their desks.
• Processing invoices, tracking client working hours/days, submitting client expenses and other basic accounting tasks on an ad hoc basis, working closely with our Accounts team.
• Maintaining client and business contact details, sending out terms of business as required.
• Building and maintaining relationships with production companies and other business contacts, attending live client events as required.
• Listening to podcasts on an ongoing basis and discussing observations/opinions with colleagues in the department.
• Submitting material and following up on proposals made by the agent.
• Setting up and co-ordinating meetings for the agent and their individual clients.
• Supporting the agent on updating client materials when required.
• Assisting management with immigration needs, such as immigration forms, assigning sponsorship certificates for clients travelling to the UK, and maintaining current passport copies.

What You'll Need:

• Previous experience within the industry (production, theatre, film and/or television) is desired.
• Pre-existing knowledge and interest in Podcasts.
• General understanding of the entertainment industry and the nature of a talent agency.
• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Familiarity with Microsoft products (Outlook, Word, Excel).
• A high level of accuracy and attention to detail in your work.
• Discretion at all times, particularly when dealing with sensitive client matters.
• Experience of using social media platforms.
• Ability to prioritize a busy workload.
• Ability to develop and maintain strong business relationships.

What You'll Get:

• A competitive salary
• A benefits package to support your wellbeing, including private medical insurance and ClassPass membership
• The unique and exciting opportunity to work at one of the leading global entertainment companies
• The opportunity to work in an inclusive and diverse company culture

UTA seeks the innovators, the entrepreneurs. The talented, the creative, the thoughtful. And, the passionate, who share our love for the work all of us are privileged to do. We encourage applications from all people with relevant experience and skills and are determined to ensure that no person receives less favourable treatment because of age, sexual orientation, gender identity, marital status, nationality race, ethnicity, religion or belief, disability, or caring responsibilities. If you require us to...