Administrative Assistant

This is a Full Time Job

Administrative Assistant (Lava Records)

Description

Lava Records is an artist-first label that offers the best of all worlds: the attention and commitment of an indie and the global reach and capabilities of the world's largest music company through its partnership with Republic Records/Universal Music Group. Originally founded in 1995 by Jason Flom, Lava has been the home to many multi-platinum superstars, Grammy winners, and critical darlings. With a proud heritage and eyes fixed on the future, the label is now home to phenomenal artists including Andy Black, Counterfeit, Greta Van Fleet, Hero the Band, Jessie J, and Lorde.

Lava Records is looking for a motivated individual to fulfill the role of Administrative Assistant, reporting to multiple executives. This candidate must be efficient and detail-oriented, and he/she must be able to multitask and work on tight deadlines in a high-pressure environment. The ideal candidate will possess strong administrative and organizational skills, and he/she must possess a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company. A passion for music and a “can-do” attitude is essential.

What Bandmember Are You?
• Maintaining high-demand schedules and calendars for executives
• Managing the executive’s daily schedule, including manage itineraries, meetings and events, maintaining contact to inform them of upcoming appointments and meetings; Identifying key issues and prioritizing the schedule accordingly.
• Extensive travel and meeting coordination
• Monthly Expenses reconciliation and processing
• Cover phone lines, partnering with other assistants as needed
• Assist with weekly roster one-sheets
• Archive emails and maintain electronic folders
• Execute mailings
• Meeting of guests and help with general queries
• Assist with operational logistics with regards to Lava’s record releases

How You Will Rock Your Role:
• 2 years of experience in the Entertainment industry
• Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management
• Ability to interact comfortably and effectively with external partners and clients
• Possess strong attention to detail, problem-solving and organizational skills
• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required
• Proactive in determining roadblocks
• Must have excellent verbal and written communication skills
• Ability to work under high pressure and speed
• Must have the ability to build collaborative relationships
• Ability to keep information highly confidential
• Flexible and able to multi-task
• Bachelor’s Degree preferred

What’s in it For You?
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
• Paid Time Off – Paid Holidays, “Gift Week”, Summer Fridays
• Student Loan Repayment Assistance
• Employee Developmental Support
• Annual Gym Reimbursement Package
• Pet Insurance, plus much more!

Universal Music Group is an Equal Opportunity Employer.