Administrative Assistant

This is a Full Time Job

A division of Universal Music Group, the world's leading music company, Universal Music Publishing Group (UMPG) is home to an all-star roster of multi-platinum, award-winning legends and superstar artists such as Ariana Grande, Bad Bunny, Bob Dylan, Drake, Irving Berlin, Jonas Brothers, Kendrick Lamar, Maggie Rogers, Pearl Jam, Post Malone, Rosalia, Sting, SZA, Taylor Swift, The Weeknd, U2 and more. As a leader in the music industry, we are always looking for talented and driven individuals to join our family.


UMPG is currently seeking a dynamic Administrative Assistant to provide support to the Music for Advertising team. The ideal candidate is obsessively detailed, pro-active, has a knack for problem solving and a ''can do'' attitude. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task. Experience supporting more than one senior executive is ideal, but not required. A high level of integrity and discretion in handling confidential information is important.

How you'll CREATE:
• Arrange meetings via Zoom, telephone & email/Microsoft Outlook Calendar
• Book travel, accommodations & transportation
• Maintain database of all US based advertising related customers
• Develop a complete familiarity with UMPG's roster of writers/artists
• Organize listening meetings focused on new music that works for advertising
• Track artists' new releases and shows
• Create and send grammatically/punctually correct internal/external company communication
• Work with Marketing team to send promotional eFlyers for music and upcoming shows
• Update/manage calendars
• Greet meeting participants
• Recap meetings with Artists and Managers for the full team
• Work closely with other administrative assistants
• Regular meeting prep, coordination, and notes
• Help Executives stay on schedule
• Interact with vendors and promptly process invoices
• Process travel & entertainment expenses
• Additional duties as assigned

Bring your VIBE:
• Bachelor's degree preferred
• Experience as an Administrative Assistant, receptionist and/or previous intern is ideal but not required
• Interest in the music for advertising space is preferred
• Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management and with external partners and clients
• High attention to detail, excellent follow-through, problem-solving and organizational skills
• Self-motivated, proactive, and resourceful
• Flexible: able to adjust to changing priorities, and able to multi-task
• Excellent customer service skills
• Excellent time management skills
• Excellent written and verbal communication
• Meticulous attention to detail
• Strong proficiency and working knowledge of Microsoft Office Products
• Excellent knowledge and application of Internet resources

Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Paid Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Job Category:Administrative

Salary Range:
$38,358.03 - $68,640.00

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.