Senior Coordinator, Org & People Development

This is a Full Time Job

Senior Coordinator, Organisation & People Development

6 Month Fixed Term Contract

Camden Town, London

WHO ARE WE

We’re Viacom International Media Networks UK & Ireland, home to 20 TV channels that offer the very best in music, entertainment, comedy and kids programming through our MTV, Comedy Central, Nickelodeon, Channel 5 and BET brands. Together these brands reach nearly 30 million homes in the UK and Ireland. Viacom brands are seen globally in more than 705 million households in 169 territories and 37 languages via more than 184 locally programmed and operated TV channels and more than 550 digital media and mobile TV properties.

WHO ARE YOU

There are lots of people here doing all sorts of jobs and we believe that having all kinds of people from all kinds of backgrounds makes this a great place to work. We have a number of Employee Resource Groups that look to support our employees from all walks of life and who face common challenges in the workplace and we hold tons of events all your round to nurture the best possible, inclusive environment

WHAT IS THE ROLE

This is an opportunity for a highly organised coordinator to work within an exciting International organisation and to be part of a global fast paced and dynamic team. This position requires a high degree of professionalism, accuracy and adaptability.

This position is responsible for handling the operational and administrative activities to support our learning and organization development programs and solutions. This position primarily supports Viacom International Media Networks (VIMN), while also supporting regional and wider global programs as needed.

Experience in HR and/or L&D, supporting at Senior Management level within an International based Company is advantageous.

Responsibilities:

Program Logistics (30%)
• Contribute to the planning and delivery of training programs/Interventions, processes and client-specific solutions
• Handle room reservations, materials, catering, equipment and room set-up – support International when required
• Distribute and track all program communications, including pre-work and follow-ups
• Plan and manage program launch and close events
• Contribute to a positive attendee experience by anticipating and responding to participant and facilitator needs
• Manage all logistics for external executive development programs: nomination and enrollment, participant and manager communication, updating HR Generalists

System Administration (15%)
• Act as system admin for key platforms such as Oracle, iCoach, LD inbox
• Manage courses, enrolment, completions and reporting in Learning Management System (Oracle)
• Liaise with external assessment providers – handle participant set-up and distribution of results and reports
• Collaborate with fellow system administrators on identifying and recommending system enhancements
• Provide reporting and data insight to Client facing team
• Produce dashboards and provide analytical insight; L&D stats such as traffic to Learn system, program attendance, Newsletter click through insights and recommendations based on data

Administrative Support (35%)
• Main point of contact for the department; internally and externally
• Extensive diary management
• Prepare meeting agendas, create presentations and materials
• Book travel, arrange visas and prepare travel itineraries
• Process expenses
• Provide general assistance to the VIMN OPD team where required
• Stays connected to OPD coordinators

Budget and Vendor Management (10%)
• Manage contracting process with vendors and legal
• Handle currency challenges for International vendors – ensuring resolution
• Create purchase orders
• Advise vendors on invoice submission process
• Track budget

Projects (10%)
• Respond to ad hoc requests for research, analysis, and coordination of projects across the team

Build monthly L&D Newsletters in partnership with Coms & culture team

WHAT SKILLS DO YOU NEED
• Detail oriented
• Organized
• Process orientated
• Analytical skillset
• Driven for Results
• Experience in providing insights based on data
• Ability to adapt style and approach to meet customer needs
• Resourceful
• Project Management
• Ability to building relationships
• Customer focus
• Writing, speaking, and presenting effectively
• HR systems such as PeopleSoft, learning management, performance management
• PowerPoint or Keynote, Excel, Photoshop or InDesign, SurveyMonkey or similar

WHAT ARE OUR BENEFITS
• Private Medical Insurance: You will be eligible for our full Private Medial Cover (From 3 months)
• Season Ticket Loan: We’ll pay for your season travel card up front and you can pay us back across the year
• TV Package Discount: If you subscribe for the likes of Sky and Virgin Media, we’ll get £20 off your bill
• Pension Scheme: You will be eligible for our Pension Scheme from day one, as long as you are contributing to this, we’ll top this up with a voluntary contribution from us
• Discounted Gym Membership: We offer discounts to a number of Gyms
• Discounts at Local Shops and Restaurants: Whether you need a new pair of shoes or just want something tasty for lunch, we partner with a number of local businesses to offer us a discounted rate
• Access to Reward Gateway: With heaps of discounts on everyday shops, restaurants and household suppliers
• Happy to talk flexible working!

WHAT ARE OUR VALUES

Our values, and their related behaviours, guide how we show up to work each day and help ensure that we all treat each other with respect. We want these to feel relevant to all of our employees and all parts of the business, as we believe that when these behaviours are achieved, we are the best we can be. The three values are intertwined and work together to drive the business outcomes we seek, and once combined we believe these will power our company forward.

BRAVERY
• Creativity: Push beyond the expected
• Passion: Stand up for what you believe in
• Risk-Taking: Take smart choices

EMPATHY
• Inclusion: Embrace diverse perspectives
• Collaboration: Work together as one team
• Innovation: Use insights to drive the business

HONESTY
• Trust: Assume best intentions
• Transparency: Communicate clearly and openly
• Accountability: Deliver, and own the outcome

At Viacom, we value and celebrate difference. We want to ensure that we fully represent the make-up of UK society in our workforce as well as bringing diverse perspectives to our business. We want to make sure Diversity and Inclusion are not just buzz words; we truly want to foster an authentic inclusive environment, where all employees feel that they can bring their whole selves to work.

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