Seasonal Project Manager

This is a Part Time Job

Member Summary:

Quick Summary (full description below):

Vibee is seeking a Contract Project Manager to oversee the planning and execution of curated experience events and festival integrations. This role requires managing timelines, budgets, and providing on-site support.

• Years of Experience Required: 3-5 years (36-60 months)
• Experience Required: Live event production or project coordination
• Salary: Not mentioned
• Workplace Requirements: Ability to travel, work evenings/weekends, and perform occasional physical tasks
• Education Requirements: Not mentioned
• Hard Skills Required: Proficiency with project management tools (Google Suite, Airtable, Asana), budgeting, reporting, and equipment auditing
• Soft Skills Required: Strong organizational skills, communication, collaboration, adaptability, and attention to detail
• Preferred Skills/Experience: Experience with large-scale events

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Full Posting:

Contract Project Manager - Vibee

Vibee is seeking a highly motivated Contract Project Manager to join the team. This role is responsible for the planning and execution of Vibee’s curated experience events and festival integrations. The events take place globally in various venues, often requiring complete infrastructure setup. The position reports to the President and Senior Vice President of Business Operations.

Responsibilities:

• Project Management:
- Support the flow of projects, tracking timelines and providing updates to stakeholders.
- Assist in creating labor schedules and budgets.
- Coordinate on-site schedules and task lists to ensure smooth execution.
- Provide support for the site operations team.
- Assist with special projects as assigned.

• Reporting:
- Prepare cash spending reports and track expenses.
- Assist with invoice reconciliation and financial reporting post-event.

• Administration:
- Manage seasonal staff roster and support onboarding with HR.
- Assist with payroll functions and timekeeping.
- Prepare necessary documents for site operations.

• Communication:
- Act as a key point of contact for internal communications.
- Collaborate with teams to streamline workflows during event planning.
- Provide clear and timely communication with stakeholders.

Qualifications:

• 3-5 years of experience in live event production or project coordination (large-scale event experience is a plus).
• Proficiency with project management tools such as Google Suite, Airtable, and Asana.
• Strong organizational skills and attention to detail.
• Ability to work in fast-paced environments and manage timelines effectively.
• Ability to handle occasional physical tasks.

Work Environment:

• Flexibility to work evenings and weekends as needed for event schedules.
• Ability to work in busy environments with high noise levels.
• Willingness to travel to event sites.
• Some physical activity required (lifting up to 20 pounds).
• Must maintain strict confidentiality with sensitive company information.

This position offers an exciting opportunity for someone who thrives in dynamic and high-energy environments, with the chance to contribute to globally recognized events.