Talent Acquisition Coordinator

This is a Full Time Job


At The Walt Disney Studios, you'll help bring compelling stories to life through film, music and live entertainment.

The Walt Disney Studios encompasses the creation, production, promotion, sales, acquisition and domestic and international distribution of live-action and animated motion pictures, home entertainment releases, live stage plays, and music and soundtrack recordings.

The Walt Disney Studios is seeking a dynamic Talent Acquisition Coordinator to join our fast paced and exciting team. This position requires a quick and resourceful person who can overcome hurdles, think outside the box and build solid long-term relationships with others to get the job done. The following skills are most important for this role: great follow-up and follow-thru communication, superior planning, organization and problem solving, ability to drive results, thrive in constant change, and the ability to be proactive. This is a highly visible department that plays an integral part in key business decisions across the Talent Acquisition & Talent Management organizations.

Responsibilities:

• This hybrid role will act as administrative support the VP, Talent Acquisition & Talent Solutions, while also managing talent acquisition responsibilities for executive candidates; coordinating schedules, greeting candidates and facilitating an excellent candidate experience.

Executive Assistant duties for the team leader
• Tactfully manage executive's time and act as the gatekeeper of the office. Review your leader's schedule to build-in time for things like planning and traveling to their next meeting in outlook
• Act as the primary point of contact and skillfully manage the communication flow (phone coverage & email) between executives, employees, the team and external candidates. Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of the job
• Read relevant newspapers and trade journals so you are completely immersed in the mission of the office and can inform your executive when you see something he/she should know;
• Conduct research, fact-check existing work, and prepare regular reports and summaries – you'll have tasks that you ''own'' completely and will provide regular assistance on others;
• Create travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels; Maintain an active calendar of appointments and coordinate travel arrangements

Talent Acquisition – Interview Scheduling
• This role will also be spent providing coordination support to Disney Studio's recruitment team for executive candidates including posting new jobs to Disney Careers and other sites as needed, scheduling phone, onsite and travel interviews with an eye on customer service ensuring the best candidate experience possible, processing background checks, assisting with new hire onboarding including processing direct-hires and I9 verifications, and weekly / monthly recruitment reporting activities
• Interface with hiring leaders and department administrative staff in Studio clients groups including Marvel Studios, Disney Live Action, Theatrical Marketing, Studio Operations, Disney Music Group, and Disney Theatrical Group, and more
• Interact with and support various HR teams across the Studio including the HR Business Partners, Animation, Pixar, Lucasfilm and Marvel
• Act as liaison with various Talent Acquisition teams across the enterprise to leverage established best practices and participate in super-user committees
• Conduct ongoing reviews of recruitment support process for efficiencies as they pertain to the above referenced duties, and propose changes to enhance operations
• Responsibilities will include: ordering supplies, processing invoices, expense reports organizing team meeting agendas, managing the Studio SharePoint collaboration tool and tracking / reporting on Studio referrals

Basic Qualifications:

• At least 2 years of experience working in a fast-paced, high-volume professional office environment
• Passion for film and the entertainment industry
• Demonstrated ability to communicate effectively, including a proficiency in clear, concise, and compelling oral and written communication
• Demonstrated ability to communicate effectively, including a proficiency in clear, concise, and compelling oral and written communication with proven phone etiquette and professionalism
• Ability to interact with multiple levels of leadership
• Ability to multi-task in a rapidly changing work environment effectively balancing and prioritizing multiple projects, with demonstrated organizational and time management skills
• Task oriented with experience following structured processes
• Self-starter, quick learner and customer service oriented attitude with friendly demeanor
• Efficient MS Office skills (Microsoft Outlook email & calendaring, Excel, PowerPoint)
• Ability to multi-task with demonstrated problem solving and decision making skills
• Desire to work in a team environment

Preferred Qualifications:

• Previous experience working in a Human Resources and/or Talent Acquisition function

Required Education

• College Degree or equivalent work experience

Additional Information:

This position is a legal entity of The Walt Disney Studios, an equal opportunity employer.

About The Walt Disney Studios:

For over 90 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today the Studio brings quality movies, music and stage plays to consumers throughout the world. Feature films are released under the following banners: Disney, including Walt Disney Animation Studios and Pixar Animation Studios, Disneynature, Marvel Studios and Lucasfilm. The Disney Music Group encompasses the Walt Disney Records and Hollywood Records labels, as well as Disney Music Publishing. The Disney Theatrical Group produces and licenses live events, including Disney on Broadway, Disney On Ice and Disney Live!. Ours is a culture of innovation, inspiration and collaboration that brings together visionary artists, gifted technologists and savvy business minds to conjure up magical entertainment experiences for a global audience.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Walt Disney Pictures, which is part of a business segment we call The Walt Disney Studios.

Walt Disney Pictures is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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