Finance Administrator for Marketing and Publicity

This is a Full Time Job

Warner Bros. UK Theatrical (WBUKT) is a global leader in the marketing and distribution of feature films, operating offices in more than 30 countries and releasing films in over 120 international territories, either directly to theatres or in conjunction with partner companies and co-ventures. The WBUK Marketing and Publicity department strives to create and maintain a best-in-class position within the industry.

As part of the leading film studio in the world, WB UK has steadily become the major destination for WB European tours and premieres. Also as the leading English speaking territory outside of the US, the UK media stories make headlines worldwide so we are continually under the spotlight from our US colleagues. The combination of these two factors means WB Publicity UK needs to be a dynamic, forward thinking, and professional department.

The Marketing and Publicity Finance Administrator is a key role within the department providing financial and administrative support for two very busy teams. This role requires an extremely organised self starter who thrives in a highly pressurised environment.

Your Role Accountabilities…
• Monitor the financials of film marketing campaigns, ensuring accurate tracking and alignment with reconciled media plans.
• Investigate and resolve discrepancies between invoices, reconciled plans and POs through effective collaboration with internal teams and external agencies.
• Process goods receipts for marketing POs against reconciled media plans and budgets, ensuring alignment within the team and vendor expectations.
• Raise and manage all POs for the Publicity department in the UK & Ireland, ensuring they are created in advance of publicity activities and services being provided.
• Work with senior leaders and cross-functional teams across the UK, EMEA, and global markets to align project budgets, resolve operational challenges and ensure seamless workflows across finance, publicity, IT, legal and HR.
• Partner with the VP and Director of Publicity Film, Games, TV & Streaming UK & Ireland to determine annual publicity budgets for the slate of films, amending and updating where necessary.
• Analyse previous campaign budgets to enhance accuracy in future budget planning and inform decision-making.
• Coordinate with internal and external stakeholders to manage vendor relationships, focusing on procurement compliance and efficient vendor onboarding.
• Collaborate with the events team to set up vendors, arrange upfront payments, and record budgets requiring contributions to ensure project costs are accurately captured.
• Reconcile budgets post-event comparing spend vs actuals, breaking down all incurred costs, and associated POs and highlighting over or underspend.

Qualifications & Experience…
• Work experience in a finance administration role is essential, ideally within film distribution, broadcasting or a media environment.
• Advanced skills in Microsoft Excel.
• Strong numeracy skills and attention to detail, ensuring accuracy in financial processes.
• Strong problem-solving skills, with the ability to address complex issues and implement effective solutions.
• Highly organised, with the ability to prioritise tasks and meet tight deadlines.
• Excellent communication and multi-tasking skills, with confidence in managing internal and external relationships.
• Knowledge of systems including SAP, ICampaign, P-Card, Concur, Apex/SPARC, Beeline/FlexTalent would be advantageous.

Hybrid Working - This role is advertised as a Hybrid work model, that combines remote and in-office work, following our current company policy and to be agreed with your Line Manager. Subject to any applicable laws, WBD / your Line Manager reserves the right to change this working agreement where this is essential to business needs and upon reasonable notice to you.

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