Manager, Administration

This is a Full Time Job

Job Title: Manager, Administration

Overview:
The Manager, Administration is responsible for providing oversight of the clerical staff and day-to-day operations of the Production Rentals & Design Studio division – encompassing Costume, Property, Drapery, Grip, Set Lighting, Paint Store, Design Studio, Photo Lab, Metal Shop, Sign Shop, Staff Shop, Transportation, and Special Effects. This role acts as the subject matter expert and initial point of contact for:

• Accounts payable
• Financial reporting and results tracking
• Expense reconciliation
• Customer refunds
• Project reconciliation

The Manager oversees daily/weekly/monthly transactions. In an expanded capacity, the Manager will oversee revenue for the departments and implement the billing process for production rentals, streamlining the systems and workloads for all the staff under their direct supervision.

Supervision:
This position supervises 16 Clerks responsible for:

• Overseeing daily/weekly/monthly transactions
• Revenue billing
• Billing for production rentals
• Sending client estimates to obtain POs
• Responding to production inquiries about billing
• Reporting financial activity
• Reconciliations
• Obtaining POs
• Performing accruals
• Tracking financial activity in SAP
• Reconciling P-Card transactions
• Maintaining good vendor relationships and payment management

The clerical team also onboards new union-affiliated tradespeople, performing I-9 verification, inputting time and attendance for day-hires, and verifying project assignments and hours with department Foreperson. In addition, the Manager oversees the clerks' scheduling, vacations, assigns work, and approves their timesheets.

Your Role Accountabilities:
• Provide daily supervision and guidance for Production Rentals & Design Studio department clerks.
• Establish role definition and training; review performance and direct as needed; approve weekly time and attendance.
• Maintain a solid working knowledge of the labor agreements and assist with disciplinary issues and conflicts in coordination with the Department head, Labor Relations, and People & Culture.
• Oversee transactions in RTPro, Xytech, Square, SAP, JET financial reporting, Concur P-Card reconciliations, Fiori, and SPARC for customer refunds; verify capital expenditures.
• Responsible for overseeing the financial performance of the Department on a fiscal period basis, including reviewing daily/weekly/monthly transactions.
• Supervise and track expenditures, gathering backup as needed and providing it to the Finance team.
• Oversee the Capital request process on a yearly, monthly, and period basis.
• Establish excellent customer service standards for the department; monitor and direct service levels to achieve and maintain the highest level of performance.
• Act to resolve any issues that may arise.

Qualifications & Experience:
• Bachelor's Degree in Business Administration or related field preferred.
• 3-5 years management or supervisory experience in a related environment required.
• 3-5 years managing a budget, payroll, and other departmental expenditures strongly preferred.
• Experience hiring and managing union employees, including evaluating work performance, counseling, coaching, and terminations preferred.
• Knowledge or familiarity with RTPro, Xytech, SAP, JET, Concur, Square, SPARC, Fiori preferred.
• Strong computer skills; proficiency in Word, Excel, Outlook, Adobe Acrobat, PowerPoint required; knowledge of other PC-based applications preferred.
• Demonstrated ability to problem solve.
• Proven ability to manage multiple priorities.
• Solid communication, verbal and written, people and organization skills.
• Solid retail analytical skills.
• Strong customer service skills with dedication to customer satisfaction.
• Ability to work effectively with all levels of management and personnel.
• Must be proactive and capable of assuming additional responsibility as necessary.

Accessibility:
If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

Compensation:
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery's total compensation package for employees.

Pay Range:
$57,651.00 - $107,067.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, sick time, and vacation.