Assistant, Marketing

This is a Full Time Job

Assistant, Marketing

A little bit about our team:

The Marketing department is the chief holder of information on the status of an individual project (Single, Album/EP/Mixtape, Merch, etc.) scheduled to be released into the marketplace. Our primary focus lies in creating viable Marketing plans that help us to achieve our defined KPIs while also developing artist brands. As a leading Artist Development label, we seek & prioritize long-term sustainability for our large and diverse roster of artists by discovering effective marketing vehicles/mediums, conducting market research, monitoring trends in addition to disseminating useful information to fellow staff members and partners.

Your role:

As a marketing assistant, you will work closely with two Product Managers (an SVP of Marketing & a Sr. Director of Marketing) to help support the set up, execution, and delivery of innovative marketing campaigns! You will have the opportunity to help build inter-departmental marketing decks (with the ability to provide creative input) while also handling more administrative/supporting tasks such as: asset management, release scheduling, curating marketing materials, event planning logistics, etc. Our team is filled with hardworking individuals who are dedicated to building and supporting the artists they work on!

Additionally, while this position in particular is heavily rooted in the Hip-Hop and R&B spaces, being that we are a multi-genre label, there is much opportunity to work across projects in other genres/cultural spaces (Country, Pop, Rock, Alternative, etc.).

Here you'll get to:
• Administrative tasks including (but not limited to): scheduling internal and external meetings, submitting expense reports, coordinating travel, processing invoices, ordering office supplies, conducting mailings, and handling multiple executive's calendars, jotting minutes in pertinent meetings, circulating recap notes post-meeting, etc.
• Create and update weekly artist one-sheets and timelines to be distributed within the company and to external partners
• Assist in the development and execution of artist marketing plans by participating in meetings, creating artist pitch decks, executing promo kit seedings/mailings & most of all facilitating communication with/between all respective departments
• Schedule all product releases and ensure that all production deadlines are met
• Pull, analyze, and distribute weekly Soundscan, Mediabase, Tableau and Music Connect reports to be sent internally and to respective managers (as sought)
• Maintain, organize, and distribute all artists' assets to the company and external clients.
• Coordinate with the creative department to create artist assets including graphics, print ads, hype sheets, posters, stickers, digital assets, etc.
• Write copy for promotional assets including one sheets, stickers, posters, print ads, etc.
• Collaborate with emerging talent associates every semester – with the ability to delegate tasks as needed
• Plan and implement artist events including listening sessions and release parties by coordinating with outside vendors and venues, maintaining a budget, crafting promotional material, and being on site to ensure all events run smoothly and efficiently
• Liaise with third party marketing and street team companies to price out as well as create and distribute tools such as posters, stickers, t-shirts, foam cores, etc.
• Process invoices by setting up vendors in our system, coding the invoices in our financial systems, and corresponding with vendors to ensure final payment
• Actively attend meetings, take notes, and prepare materials to circulate to the team before and after meetings
• Support and develop relationships with lifestyle and strategic brands that help with the production and execution of marketing related events for Warner Records and our roster of artists
• Collate artist budget requests on a weekly basis

About you:
• Extremely detail-oriented
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