Assistant, Publicity

This is a Full Time Job

• Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
• Empowered by P eople: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career .

We remain committed to Diversity, Equity , and Inclusion . We k now it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.


Job Title: Assistant, Publicity

A little bit about our team:

The Atlantic Records Publicity Department works to maximize media coverage and raise the overall profile of the label's diverse roster of artists. Through strong relationships with both new and existing media outlets, the team implements tailored publicity campaigns to support each artist and their various projects. Additionally, the department acts as an in-house PR team responsible for maintaining the most updated artist bios and press photos, drafting and servicing press releases, as well as assisting in the planning and execution of artist-related events, red carpets, and award shows.

Your role :

Assist the VP of Publicity and Senior Director of Publicity with daily media requests and artist projects, including (but not limited to) writing/editing press releases, media blasts, tour press , bios, maintaining all current press assets (including the Atlantic press site) , coordinating press logistics, and execution of artist press activity.

Here you'll get to:
• Assist publicists with various tasks as they occur, including execution of artist press activity ranging from phone / Zoom interviews to TV performances
• Prepare and distribute press releases and media blasts
• Maintain up-to-date digital press kits + quote sheets for each artist
• Compile online coverage of artists' singles, videos, performances, etc.
• Process vendor invoices and expenses
• Assist at various media and label events, artist shows, award shows, red carpets, etc.
• Answer phones
• Administrative duties associated with photo shoots, television appearances, press days ( i.e., travel, payment, booking glam, etc.)
• Update Atlantic press site with latest press materials on an ongoing basis
• Oversee and maintain departmental organization (magazines, newspapers, press contacts, media lists, etc.)
• Compile and write artist itineraries
• Maintain organization during high-pressure situations and projects
• Work cohesively with other departments and artist management every day
• Hire hair, makeup, stylists (glam) and occasionally photographers for artist shoots and press days
• Compile artist features / mentions / etc. in magazines & newspapers for publicist to distribute (press clips)
• Compile end of project press books for artists, managers, executives
• Keep track of artist birthdays, research and send gifts from the label
• Research contacts and construct media lists in addition to updating department shared publicity contacts
• Update @atlanticpublicity Instagram with notable press hits
• Maintain calendar of award shows / tentpole events throughout the year
• Work cohesively with other departments and artist management daily

About you:
• You demonstrate strong organizational skills and the ability to prioritize while multi- tasking
• You have strong communication and problem-solving skills
• You are passionate about the music industry and publicity
• You are a self-starter who takes initiative and has the mindset of ''no job is too small ''
• You are able to think quickly on your feet with a can-do attitude
• You have a BA Degree (Communications preferred)
• You have some experience in public relations

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