Assistant, Urban Marketing

This is a Full Time Job

Assistant, Urban Marketing
Job Description:

Job Title: Urban Marketing Assistant

Here you'll get to:
• Answer phones professionally and keep track of calls received.
• Update Product Manager's calendars and schedules daily or as needed.
• Coordinate/Book travel and build out trip schedules/compile itineraries.
• Manage expense reports and assist in tracking department quarterly spends.
• Manage Team Release calendar and artist roster deck.
• Attend Marketing/staff meetings, prep meeting materials to circulate to the departments before meetings and take notes during the meeting to distribute to the department/respective artists teams, post meeting.
• Coordinate and organize meetings for Product Managers and Department Heads, as well as patch in to scheduled conference calls.
• Coordinate department, and artist specific events - budget, planning, and execution
• Coordinate various artist projects and activities with other Atlantic departments
• Coordinate and support artist events with outside vendors and venues
• Generate promotional tool ideas and oversee the design, manufacturing and delivery of tools to support project releases.
• Monitor artist's website & Social Properties including Instagram, Facebook, YouTube, Soundcloud and various online activities.
• Research and study new consumer trends, in addition to organizing brainstorming sessions to discuss ideas.
• Design images and graphics to be used for artist one sheets and sizzle docs.
• Coordinate the execution of artist sizzle reels.
• Coordinate with respective product manager for blasting updates to the company on single, album and video launches
• Generate merchandise requests to the Artist Services department
• Submit production requests with Product Managers guidance
• Keep a Ledger/balance of artists budgets- invoices processed
• Create and manage running list of: graphic designers, videographers, photographers, Glam and stylist's contact information, prior work/clients, range of costs
• Update artist stat sheets, timelines/marketing calendars and one-sheets weekly
• Run Soundscan, Top 200 Streaming Report, and BDS/Mediabase and compile artist stat sheets for internal distribution and to respective managers, agents, and outside marketing agencies on a weekly basis.
• Distribute information to management teams weekly including Radio Adds, Playlist Adds, Video Adds etc.
• Keep the following reports up to date daily & weekly:

Soundscan

Streaming

Playlist report

BDS report on all roster acts

Media Base

Video Report

Artist Calendars (Save & Print)

Bi-Weekly Marketing Highlights

Latest & Greatest Reports

Shazam

Next Big Sound

Artist Social Report
• Assist with creating and maintaining reports such as:

Artist Assets Email

Marketing Plan Of Action

Marketing Recap Plan

Project Stats Reports

Artist Discographies

Artist Release Stats One Sheets

Artist End Of Year One Sheets

Sizzle Decks

Artist Talking Points Docs
• Managing saving items to the S drive as they come in i.e. press Clippings, photos, Artwork, Audio Track Links, credits, Lyrics, etc.
• Attend events, parties, and shows to form relationships with contacts at other record labels, agencies, and entertainment companies
• Act as support in communications between product managers and artist's management
• Liaise with Product Manager and outside marketing and street team companies and provide tools such as posters, stickers, CDs, samplers, music and other merch items
• Interview and hire interns for each semester. Mentor and provide direction for interns assigned to the department
• Keep department stocked with supplies

Rockstar candidates for this role are/have:
• Previous administrative experience required (internship, support role, freelance in a corporate setting, long term temps)
• A background in Music Marketing
• Strong Computer Skills – Proficient in Microsoft Office, Photoshop & Mailchimp (or an equiva