Coordinator, Facilities Team

This is a Full Time Job

At Warner Music Group, we're a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creative and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:
• Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
• Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
• Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
• Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title: Facilities Team Coordinator (TEMP)

A little bit about our team:

You will be a part of the East Coast-based Work Experience team designed to imagine, create, and maintain innovative workplace facilities to accommodate the needs of our ever-changing business.

Your role:

You will work closely with team leaders, managers, maintenance team, mailroom, security team, and building/office services contractors to support one of our New York locations with logistics, coordination, and delivery of excellent day-to-day building and work experience-related services.

Here you'll get to:
• Handle reception duties at the main entrance to include answering calls and managing visitors.
• Liaise with building management team for Facilities and Security issues.
• Address access control needs including ID badge issues for employees/contractors.
• Conduct hospitality tours for new employees at assigned location.
• Assist with Facilities inventories and supplies and place orders as needed.
• Ensure pantry, reception, conference room, restrooms, etc are stocked and ready for daily use.
• Assist with executive meetings, including, but not limited to, ordering food & beverages, supplies, room set up, etc.
• Support VIP rooms and other designated rooms by ensuring necessary amenities are provided.
• When tasked, ensure that Maintenance staff supports executive meetings on a timely basis.
• Support Facilities leadership with clerical functions as needed, assist with all data entry requests as assigned.
• Work with Facilities team to maintain and update weekly employee headcount list and review floor plan for accuracy.
• Support training coordination for fire drills.
• Recruit, maintain, and update Fire Safety Team members (fire wardens) as needed.
• Create templates and drafts for Office Services messages for office-wide distribution.
• Support beverage policy and procedures.
• Track and submit monthly expenditures. Conduct audits for accuracy.
• Maintain department files, vendor and building contact lists.
• Assist any employee walk-ins needing Facilities support or guidance.
• Monitor and answer Facilities hotline and email accounts.
• Monitor and address Facilities' and Security Service Now tickets.
• Reconcile and process Amex Meeting statement on a timely basis.
• Ensure a clean, safe and welcoming environment for employees and visitors.
• Inspect the office, common areas, surroundings for appearance and cl